Find Jobs
Find Jobs Near You – Available Work in Your Location
Inspections Coordinator
Career Insights for Administrative Clerk / Coordinator
See where this job fits in the broader career landscape. Knowing your career path helps you see what's possible from here.
Scorecard
Based on Minnesota data
Review key factors to help you decide if this role fits your goals. How is this calculated?
What they do
An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
$44,971 / year median in Minnesota
-8% projected decline
Job Description
Viking Automatic Sprinkler Company
Viking Automatic Sprinkler Company
Inspections Coordinator 4420 19th St NW, Rochester, MN, 55901 Rochester, MN 55901 Share Share Email Post Share Job Description Do you have a keen eye for detail? Are you passionate about delivering outstanding customer service while working with a supportive team? Viking Fire Protection, a part of API Group, is looking for a Inspection Coordinator who thrives on precision, enjoys connecting with clients, and collaborates seamlessly with colleagues to keep everything running smoothly. The ideal candidate works well independently while actively collaborating with the team. You communicate clearly with customers and coworkers, maintain a keen attention to detail, and confidently multitask in a fast-paced setting. Proficiency in Microsoft Office and prior experience in a similar role is preferred but not required. If you bring a warm, approachable demeanor, we encourage you to apply and become a valued member of our organization.
Responsibilities:
Coordinate daily with office and field teams
Answer incoming inspection / service requests via phone and email
Coordinate with Project Managers to schedule appointments
Upload required reports to city and 3rd party portals
Work with Inspectors and Project Managers to ensure jobs are dispatched and time is properly captured
Build jobs and send work orders daily to inspectors
Communicate the Inspection schedule to field personnel and service teams
Process invoices in accordance with standard billing practices set forth by service management team
Help with walk in customers and answer incoming calls from customers
Perform other duties as assigned and as business needs evolve
Requirements:
Prior work as an Office or Administrative Assistant or similar is preferred
Experience with project management or billing platforms such as Service Trade, Service channel, etc. preferred
Ability to work independently with proficiency in the Microsoft Office suite preferred
Strong oral and written communications skills with the ability to professionally communicate with all levels of leadership, customers, and employees.
Excellent organizational skills and multi-tasking skills; resourceful and proactive in completing duties
Willingness to assist with miscellaneous projects as needed
Ability to pass pre-employment drug screen, background check, and MVR
Education:
High school diploma or equivalent. Pay Range $20-$32/hr depending on background and experience EEO statement/
Affirmative Action:
Viking Fire Protection Group is an equal opportunity employer and does not discriminate on the basis of religion, disability, protected veteran status, age, sex, race, color, national origin, or any other characteristic protected by law. Contact- mike.hollister@vikingsprinkler.us or 507-289-8270 for more information or to set up interview. Thank you Equal Opportunity Employer, including disabled and veterans. To see other positions, click here.
Benefits
- Dental Insurance