Job Title:

Administrative Assistant Location:

Waite Park, MN Job Type:

Full-Time Schedule:

Monday - Friday, 8:00 am - 4:30 pm

Work Setting:

In-Person

WHO WE ARE

Founded in 1974, Electrical Builders, Industries (EBI) began as a niche welding and fabrication firm supporting the power industry. Over the last 50 years, we've evolved into a trusted national leader, delivering critical specialty electrical, welding, and construction services to power generation, industrial, and data center clients across North America. Our customers include 75% of the U.S. nuclear fleet, top-tier transformer manufacturers, and the biggest names in energy and infrastructure. We don't just meet expectations - we extend the life and performance of mission-critical systems.

A DAY IN THE LIFE

If you're the kind of person who notices what needs to be done and takes care of it before someone has to ask, you'll fit right in at EBI. As our Administrative Assistant, you'll help keep the office running smoothly while creating a professional and welcoming experience for everyone who walks through our doors. You'll be at the center of day-to-day office operations - answering the main phone line, coordinating vendors, keeping office services running, managing mail and contact information, and supporting HR, leadership, and other departments. We're looking for someone who enjoys being the person others can count on to keep things moving.

WHAT YOU'LL DO

Keep the Office Running Smoothly Own recurring daily and weekly office processes and make sure they're completed accurately and on time Maintain a professional, organized, and welcoming reception area Serve as the primary receptionist and answer, screen, and route calls through EBI's main phone line Receive, sort, and distribute incoming mail and coordinate outgoing mail Monitor office needs and proactively address issues before they become bigger problems Coordinate Vendors & Office Services Coordinate office vendors and services, including maintenance, repairs, renewals, and service requests Maintain organized records of vendor contracts, service agreements, contacts, account information, and renewal dates Serve as a point of contact for routine issues involving phones, copiers, postage equipment, and other office services Coordinate with internal teams and external providers when issues require additional support Review office-related vendor invoices for accuracy and coordinate approval and payment Research and coordinate new office vendors and services as business needs arise Be the Go-To for Administrative Support Maintain and update EBI employee contact information and other designated company records Provide administrative support to Human Resources, leadership, and other departments Assist with scheduling meetings, preparing materials, coordinating rooms, and handling meeting logistics Support company meetings, training sessions, employee events, and other internal activities Assist with special projects and administrative initiatives as assigned Represent EBI Well Create a welcoming and professional experience for employees, visitors, vendors, and community partners Communicate EBI's mission, culture, career opportunities, and business capabilities effectively to a variety of audiences Support community events, career fairs, sponsorship activities, and other company functions as needed Look for opportunities to improve office services, vendor relationships, and administrative processes Champion Process Improvement Support ISO 9001 and continuous improvement efforts related to office operations Participate in internal audits, risk assessments, and corrective actions as required Identify opportunities to make administrative processes more efficient, consistent, and effective

WHAT YOU BRING TO THE TABLE

High school diploma or equivalent required Associate degree in business administration, office administration, or a related field preferred 2+ years of administrative, office, customer service, or related experience preferred Experience coordinating vendors, office services, or facilities-related responsibilities is a plus Professional, positive, and outgoing personality with confidence interacting with a variety of people Excellent verbal and written communication skills Strong organizational and planning skills with the ability to manage multiple priorities Detail-oriented and able to maintain accurate, organized records Able to work independently, use sound judgment, and take initiative Strong follow-through - when you take something on, you see it through Comfortable handling confidential company information with professionalism and discretion Proficient in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams Strong customer-service mindset and a genuine interest in creating a positive experience for others

WHAT'S IN IT FOR YOU

Competitive compensation 401(k) with company match Health, dental, and vision insurance Life insurance Paid time off (PTO) A team-first environment where initiative, reliability, and professionalism are valued The opportunity to play a visible role in the day-to-day experience of our employees, customers, and visitors

READY TO JOIN US?

This full-time, in-person position is based at EBI's headquarters in Waite Park, MN . If you're organized, dependable, personable, and ready to take ownership of the details that keep an organization moving, we'd love to meet you.

PHYSICAL DEMANDS

Primarily office-based with regular interaction with employees, visitors, vendors, and community partners Frequent use of computers, phones, printers, copiers, and other office equipment Ability to communicate effectively in person, by phone, and through electronic communication Occasional lifting, pushing, or moving of office supplies, event materials, promotional items, or other items up to 50 lbs Occasional local travel to community events, schools, career fairs, meetings, and other company activities Occasional work outside of standard business hours to support company or community events Reasonable accommodations will be made as needed

Pay:

$20.00 - $25.00 per hour Expected hours: No more than 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance

Experience:

Administrative:

2 years (Required) Ability to

Commute:

Waite Park, MN 56387 (Required)

Work Location:

In person