An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
Classification Summary Incumbents perform basic clerical functions such as providing customer service by answering defined questions and providing information and preparing standard correspondence and reports. Responsibilities may include accepting and processing payments; providing departmental or organizational information; processing forms; and performing the duties of lower-level administrative support position(s).
The Clerical Associate is distinguished from the Clerical Aide in that the former prepares files/reports with higher complexity, utilizes specific system to enter and track information, and may schedule appointments and meetings.
Minimum Qualifications High School Diploma or equivalent (G.E.D.) and 6 months clerical or office experience.
Preferred Qualifications Licensing Requirements Essential Job Function
These are the job duties that are required of the position.
Classification Duties Perform a variety of general secretarial, data entry, payment processing, and clerical support, some of which may be of a confidential nature. (A1)
Track various department documents and records, prepare routine reports and distribute to appropriate parties. (B2)
Assist with new student/employee orientations including entering information to campus and/or department-specific software and preparing welcome letters. (B2)
Receive incoming phone calls; welcome visitors, guests, and vendors; direct callers and visitors to appropriate personnel. (A1)
Scan large volumes of department documents and electronically label and file as appropriate. (B2)
Perform other related duties of a comparable level/type, as assigned.
Position Duties Provide administrative and operational support for student activities, student organizations, Student Senate, orientations, campus events, and departmental programs; duties include preparing materials, scheduling spaces, assisting with event logistics, arranging equipment, and maintaining calendars.
Provide direct, on-site assistance during campus events, orientations, and departmental programs; duties include helping with event setup and breakdown, monitoring crowd flow, tracking attendance, and working evening and weekend hours as needed.
Process, track, and maintain student activities and organizational records, forms, and documentation, including event requests, travel forms, funding requests, purchase documentation, rosters, meeting records, and related filing systems; prepare routine reports and correspondence as needed.
Prepare, process, and track routine financial and budget-related documentation for student activities and organizations, including purchase requests, reimbursements, invoices, deposits, and expenditure tracking in accordance with established procedures and guidelines.
Provide front-line customer service and routine information to students, club officers, club advisors, faculty, staff, vendors, and community members regarding student activities processes, forms, deadlines, events, and established procedures; receive phone calls and visitors and refer complex issues to appropriate personnel.
Assist with promoting student engagement activities and departmental programs through social media, flyers, email communications, digital signage, website updates, and other outreach methods in accordance with department guidelines.
Maintain and distribute student organization, leadership, orientation, and departmental resources and materials, including handbooks, training materials, procedural documents, and informational communications.
Ensure student activities records, communications, and operations are maintained in compliance with applicable College policies, procedures, and confidentiality requirements, including the Family Educational Rights and Privacy Act (FERPA).
Multistate Employer Employees of Jefferson College must reside in Missouri or Illinois.
Multistate Employer Position Knowledge/Skills
Knowledge Customer service principles;
Modern office procedures, methods, and equipment;
Recordkeeping principles;
Keyboarding techniques;
Filing principles and practices
Skills Using a computer and related software applications;
Providing customer service;
Filing;
Processing information utilizing established procedures;
Keyboarding;
Using office equipment;
Maintaining records and files;
Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.
Machines, Tools, Equipment and Software Physical Factors
Physical Effort
Physical Effort Light Work:
Exert up to 20 lbs force occasionally, and/or up to 10 lbs force frequently, and/or negligible amt force constantly to move objects. If arm and/or leg controls require forces more than Sedentary and worker sits most of time, then job is Light.
Posting Information
Division Enrollment Management (DIV)
Department Student Services
Reports To Student Development Coordinator
Wage/Salary $18.65 an hour
Status Part-time
If Part-time, hours per week 19
If Non-exempt, work days If Non-exempt, work hours Posting Detail Information
Posting Number S00683P
Desired Start Date 09/07/2026
Open Date 08/06/2026
Close Date Special Instructions Summary Review of applications will begin on August 24th. Position requires occasional evening and weekend hours.
Quicklink for Internal Posting /postings/5922
EEO Statement It is the policy of Jefferson College that no person shall, on the basis of age, ancestry, color, creed, disability, genetic information, marital status, national origin, race, religion, sex, gender identity or expression, sexual orientation, or veteran status, be subject to discrimination in employment or in admission to any educational program or activity of the College. In compliance with Federal Rules and Regulations, Jefferson College has adopted a procedure for resolving complaints of discrimination. The procedure is available to any Jefferson College student, employee, or applicant who feels that he or she has been discriminated against in employment, student programs, or student activities.
