Administrative Assistant Medical Education Development & Support, LLC (MEDS) Independence, MO Job Details Part-time $20 an hour 16 hours ago Qualifications Record keeping Customer communication Teamwork Microsoft Office High school diploma or GED Computer skills Clerical experience Professionalism Full Job Description Overview The Administrative Assistant provides comprehensive administrative and clerical support to ensure the efficient daily operations of the healthcare training academy. This position serves as the first point of contact for prospective students, current students, instructors, visitors, and community partners while supporting all departments with administrative functions. The Administrative Assistant is responsible for managing front office operations, maintaining student and organizational records, coordinating communications, assisting with enrollment and scheduling activities, and supporting compliance and operational initiatives. This position plays a vital role in creating a professional, welcoming, and student-focused environment. Join us as an Administrative Assistant where your energy and expertise will make a meaningful impact! We value dedicated professionals who thrive on organization, communication, and delivering exceptional support. This paid position offers a rewarding environment where your skills will grow alongside our team's success. Responsibilities Front Office Administration Serve as the primary receptionist by greeting visitors, students, instructors, and community partners in a professional and courteous manner. Answer and direct incoming telephone calls and respond to email inquiries. Manage incoming and outgoing mail, packages, and deliveries. Maintain a clean, organized, and professional reception area. Monitor office supply inventory and coordinate purchasing requests Student Support Assist prospective students with general program information and direct inquiries to the appropriate department. Support the admissions and enrollment process by collecting required documentation. Prepare student files and maintain accurate electronic and paper records. Assist with student orientation and registration activities. Process student forms, applications, transcripts, and other documentation. Schedule appointments for student advising and administrative meetings. Financial and Office Support Assist with tuition payment processing and receipt of documentation. Prepare purchase requests and maintain office supply inventories. Support invoice tracking and expense documentation. Assist leadership with operational reports and administrative data entry. Maintain accurate records of office expenditures and supply usage. Additional Responsibilities Support special projects and organizational initiatives as assigned. Participate in staff meetings and professional development activities. Perform additional administrative duties as necessary to support organizational operations. Qualifications Education High school diploma or equivalent required. Associate degree in Business Administration, Healthcare Administration, Office Administration, Education, or a related field preferred. Experience Minimum of two (2) years of administrative or office support experience preferred. Experience in healthcare, education, workforce development, or vocational training environments preferred. Experience providing exceptional customer service. Experience managing confidential records and documentation preferred. Knowledge, Skills, and Abilities Excellent organizational and multitasking abilities. Strong written and verbal communication skills. Exceptional customer service and interpersonal skills. Ability to maintain confidentiality and professionalism. Strong attention to detail and accuracy. Ability to prioritize workload and meet deadlines. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience with student information systems, learning management systems, or customer relationship management software is preferred. Ability to work independently while contributing to a collaborative team environment. Strong problem-solving and critical thinking skills. Physical Requirements Ability to sit, stand, and walk throughout the workday. Ability to use standard office equipment, including computers, telephones, printers, and scanners. Ability to occasionally lift and carry office supplies and materials weighing up to 25 pounds. Performance Expectations The Administrative Assistant will be expected to: Deliver exceptional customer service to all students and visitors. Maintain accurate and timely administrative records. Support efficient daily campus operations. Demonstrate professionalism, reliability, and accountability. Maintain confidentiality and compliance with organizational policies. Foster a positive and welcoming environment for students, staff, and community partners. Contribute to continuous improvement of administrative processes and campus operations. Disclaimer This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, or qualifications required. Management reserves the right to modify this job description and assign additional duties as business needs require.

Pay:

$20.00 per hour Expected hours: 20.0 per week

Work Location:

In person