Administrative Assistant - 12 Month

Administrative Assistant - 12 Month Jefferson City School District Thomas Jefferson Middle School - Jefferson City, Missouri This job is also posted in Jefferson City School District Job Details

Job ID:

5663770

Application Deadline:

Posted until filled

Posted:

Apr 22, 2026 5:00 AM (UTC)

Starting Date:

May 25, 2026 Job Description

POSITION TITLE

Administrative Assistant, 12-month

FLSA:

Non-Exempt

REPORTS TO

Supervisor

TERMS OF EMPLOYMENT

Twelve month employment with benefits as specified in the Classified Agreement.

QUALIFICATIONS

High school diploma Experience working in a professional office setting. Strong computer skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher, and Outlook) Able to operate personal computer, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill. Use a 10-key calculator, with a high degree of accuracy. Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time. Self-starter; able to work independently. Strong telephone and interpersonal communication skills. Ability to lift 40 lbs. to shoulder height occasionally.

ESSENTIAL JOB FUNCTIONS

Answer phone, receive messages, and respond to inquiries by staff, parents, or patrons of the district. File and sort paperwork. Input data for recordkeeping in multiple software systems. Produce brochures, handbooks, notebooks, flyers, and meeting agendas. Type and/or draft letters of correspondence. Maintain and order supplies; organize storage areas. Process invoices, track expenses, and produce expense reports. Schedule and organize meetings or events, including coordinate and set up needed supplies; take meeting minutes. Type or prepare reports, compile data, and distribute information to parties both inside and outside of the district.

OTHER JOB FUNCTIONS

Maintain confidentiality Attend meetings and training as directed. Present and communicate in a professional manner. Work additional hours or overtime as directed. Other duties as assigned by supervisor.

Contact:

Human Resources 315 E Dunklin Street Jefferson City

MO 65101

573-659-3013 EQUAL

OPPORTUNITY EMPLOYER

NOTICE

OF NONDISCRIMINATION

Applicants for admission or employment, students, parents of elementary and secondary school students, employees, sources of referral and applicants for employment, and all professional organizations that have entered into agreements with the district are hereby notified that the district does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups.

Position Type:

Full-Time