Administrative Assistant Cottage Homecare MD LLC St. Louis, MO Job Details Full-time $18 - $20 an hour 1 hour ago Benefits 401(k) Paid time off Parental leave Life insurance Qualifications Computer operation Computer literacy Administrative experience Organizational skills Multi-line phone systems Clerical experience Full Job Description Job Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth day-to-day functions and providing exceptional support to staff, clients, and visitors alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity for someone with strong office management skills, technical proficiency, and a passion for delivering outstanding customer service. If you thrive in fast-paced settings and excel at multitasking, this is the perfect role for you! Responsibilities Manage front desk duties including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette Coordinate calendar management and schedule appointments using productivity software and Google Workspace tools Maintain accurate data entry records, update spreadsheets, and organize files to ensure easy retrieval of information Support office management tasks such as filing, proofreading documents, and preparing Word processing materials Assist with client communication by providing timely responses via email or phone, ensuring excellent customer support and support for client inquiries Oversee office supplies inventory, place orders as needed, and ensure the workspace remains organized and efficient Utilize computer skills to operate various software applications including Microsoft Office, QuickBooks, and other productivity tools Experience Proven clerical experience or office experience demonstrating strong organizational skills and attention to detail Familiarity with QuickBooks accounting software or similar financial management tools is a plus Experience managing multi-line phone systems and providing excellent front desk customer service Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, spreadsheets, data entry, and typing skills Demonstrated ability to manage calendars efficiently and prioritize tasks effectively in a fast-paced environment Personal assistant or administrative experience that highlights excellent organizational skills, time management, proofreading abilities, and professional communication Join us in creating a vibrant office environment where your organizational talents shine! This role offers the chance to develop your administrative expertise while supporting a collaborative team dedicated to excellence.

Pay:

$18.00 - $20.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) Life insurance Paid time off Parental leave

Work Location:

In person