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Contractor, Admin Assistant, QC/PC
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on Mississippi data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$40,648 / year median in Mississippi
-1% projected decline
Job Description
Primary Responsibility Support administrative functions for Quality Control and Production Control Divisions. What you'll be doing: 1. Procurement & Financial Coordination Submit invoices and requisitions through Ariba for purchasing materials and services Collaborate with Purchasing, Accounting, Finance, and Analysts to resolve questions and ensure accuracy Track requisitions and purchase orders using Excel, providing updates on budget and expenses Request and obtain quotes from external vendors when not using TMMMS suppliers 2. Financial Tracking & Reporting Maintain department budget and expense logs Complete monthly accruals for Accounting & Finance (A&F) Participate in monthly 3PL meetings to review spreadsheets and prepare monthly invoicing Generate SOX report data from SAP, upload to Teams, and share with ALC 3. Data Analysis & KPI Reporting Gather SAP data to create daily KPI reports and weekly/monthly downtime (DT) reports Report and review daily KPI results with the PC team via Teams Schedule meetings with ILO/ILE to address downtime gaps and performance issues 4. Systems & Documentation Management Create Level 4 documents in SAP (Ringis) Upload Quality Pilot Instruction Sheets (QEIs) to SharePoint Manage document organization for Iron Mountain, coordinating storage and pickups for both digital and hard copies Support cross-departmental documentation needs as required 5. Systems & Documentation Management Schedule meetings, travel arrangements, and complete expense reports Coordinate MSRS mail shipments in collaboration with General Stores and Analysts Order office supplies and PPE using an established Kanban system 6. Event & Engagement Coordination Organize team meeting, including monthly Lunch and Learn sessions Create Monthly PowerPoint slides for team member recognition displayed in group houses Distribute slides for birthdays, promotion, and special recognition Plan team-building activities 7 . Guest & Facility Support Coordinate food orders and work with leadership to plan menus and expectations Organize PPE, audio equipment, food, and meeting materials for visitors Provide on-site support during guest visits