An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
On behalf of our client, we are recruiting an organized, proactive, and professional Administrative Assistant to support daily office operations. This position serves as a central hub for the office, handling front-desk coordination, calendar management, document preparation, and general clerical support for team members and leadership. The ideal candidate possesses strong interpersonal skills, a high level of discretion, and the ability to prioritize tasks in a fast-paced environment. If you excel at keeping processes organized and ensuring day-to-day operations run smoothly, this role offers a great environment for your career.
KEY RESPONSIBILITIES
Office Operations & Front Desk Support Serve as the primary point of contact for incoming calls, greeting visitors, and directing inquiries to appropriate personnel. Maintain a clean, organized, and welcoming office environment, including lobby, conference rooms, and common areas. Monitor, order, and restock office supplies, kitchen essentials, and specialized inventory as needed. Manage incoming and outgoing mail, packages, and courier deliveries. Calendar & Administrative Coordination Coordinate schedules, book meetings, set up conference rooms, and prepare necessary materials or technology for appointments. Draft, edit, and proofread correspondence, reports, presentations, and meeting minutes. Organize, maintain, and update digital and physical filing systems, ensuring accurate data management and confidentiality. Assist with travel arrangements, expense reports, and basic vendor coordination. Team & Project Support Provide administrative backup to various departments and executive team members on special projects and routine tasks. Assist in organizing internal company events, team meetings, and client functions. Perform data entry, audit basic records, and create basic spreadsheets or tracking logs.
QUALIFICATIONS & SKILLS
Education & Experience:
High School Diploma/GED required; Associate degree preferred. 1-3 years of administrative, office support, or customer service experience.
Software Proficiency:
Strong computer skills, including proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office equipment.
Communication & Interpersonal Skills:
Professional verbal and written communication with a friendly, service-oriented mindset.
Time Management:
Excellent organizational skills with the ability to multitask, solve problems, and meet deadlines with minimal supervision.
COMPENSATION & BENEFITS
Comprehensive health, dental, and vision insurance options. 401(k) retirement plan with employer contribution matching. Paid Time Off (PTO) and paid holiday schedule. Stable business hours with opportunities for professional growth.
