Program Specialist III

• Administrative Mississippi Department of Human Services
• 3.

4 Jackson, MS Job Details Full-time | Contract Up to $74,500 a year 2 hours ago Qualifications Contract review Administrative experience Bachelor's degree Attention to detail Calendar management Organizational skills Project contract management Full Job Description The Mississippi Department of Human Services (MDHS)/Division of Community Services (CS) is seeking a contract worker to serve as full-time Administrative Assistant to provide critical administrative, operational, and technical support to the Weatherization Assistance Program (WAP) at the grantee level. The term of this contract will be for one (1) year with options to enter into a new contract for additional year(s). The selected individual will support the delivery of energy efficiency services to low-income households across the state. This position will require periodic in-state and out-of-state travel for training and conferences. Required Documents to

Submit:

Applicants must submit:

• Completed MDHS Application
• Current Professional Resume
• Brief Professional statement summarizing their relevant administrative experience

Contract Details:

Position Type:

Contract Worker (Full-Time Equivalent)

Schedule :

Monday

• Friday (8:00a.m.
• 5:00p.

m.)

Compensation:

$74,500.00 annually

Location:

MDHS

• State Office (In-State and Out-of-State travel required)

Overtime:

Not permitted under this contract

Scope of Work:

1. Program Oversight & Compliance

• Assists in the oversight of subgrantee operations.
• Ensures compliance with federal and state regulations.
• Assists in reviewing, analyzing, and processing subgrants and modifications.
• Handles Department of Energy (DOE) & Low-Income Home Energy Assistance Program (LIHEAP) WX programs. 2. Data, Reporting & Accountability
• Supports data management and reporting tasks.
• Contributes to the overall effectiveness of the program.
• Utilizes technical systems, spreadsheets, and reporting tools. 3. Administration & Program Support
• Assists in preparing State Plans.
• Prepares Notice of Funding Availability (NOFAs) for

DOE & LIHEAP WX

Programs.

• Coordinates intake processing of incoming subgrantee documentation packets and systematically manages field calendars to coordinate schedules for program inspectors.
• Creates memos, letters, and maintains official program files.
• The assistant also organizes and secures physical and digital grant tracking files to ensure audit readiness.
• Serves in the absence of the WX Program Director on administrative concerns. 4. Technical Assistance & System Improvement
• Provide ongoing technical assistance to WAP Subgrantees on reporting requirements.
• Provide support for the WAP portal in the Virtual ROMA System. 5. Coordination & Travel
• Participate in required meetings with agency and division staff, Subgrantee's staff and Partners.
• Conduct in-state travel as needed to support the WAP Program.
• Conduct out-state travel for conferences and training as needed.

Detailed Deliverables:

The contractor will be responsible for producing the following deliverables, aligned with contract timelines and

MDHS/DCS

expectations: 1. Subgrantee Operational & Compliance Reviews

• Conduct routine operational reviews of active subgrantees.
• Verify subgrantee alignment with federal and state regulations.
• Draft formal administrative and compliance tracking reports. 2. Subgrant Agreements & Contract Modifications
• Review and analyze incoming subgrant requests.
• Process contract modifications for the Department of Energy (DOE) program.
• Process modifications for the Low-Income Home Energy Assistance Program (LIHEAP). 3. State Plans & Notice of Funding Availability (NOFA)
• Compile necessary data components for official State Plans.
• Assist in drafting comprehensive annual State Plan documents.
• Prepare and format Notice of Funding Availability (NOFA) releases. 4. Program Data Management & Compliance Logs
• Execute routine data validation tasks using technical systems.
• Maintain structured program files for performance evaluation.
• Generate operational metrics to support reporting tools. 5. Official Correspondence & Administrative Support
• Draft formal memos and professional letters for program director review.
• Maintain centralized and organized compliance and grant folders.
• Provide administrative coverage during the Program Director's absence.

Compensation & Cost Structure:

• Flat contract amount: $74,500.00 annually (No additional reimbursement for overtime or fringe expenses).
• Compensation is all-inclusive (salary, administrative costs, travel, and deliverables).
• Payment structure may be tied to deliverables and performance milestones as defined in the contract.

Minimum Qualifications:

• Bachelor's degree in public administration, business, energy, or related field.
• Minimum of 2 to 4 years of experience in program administration, compliance, grants management and contract reviews.

Preferred Qualifications:

• Technical Proficiency using systems, spreadsheets and reporting tools
• Grant and Contract Management experience
• Monitoring and Compliance knowledge
• Attention to Detail
• Organizational Skills
• Communication Skills
• Analytical Thinking
• Business and technical writing skills

Other:

• This is a contractor position and does not establish an employer-employee relationship.
• Standard business hours apply; overtime is not permitted under this contract.
• Travel will be required to support the weatherization assistance program.

Application Information:

MDHS will accept applications until 2:00 p.m., Thursday, October 8, 2026 , for the purpose of hiring a contract worker. Applications can be found online with this solicitation on the MDHS website at . Applications can be submitted to Kimbley Hendrix or Denisha Jackson via electronic mail to or by hand-delivery to 200 South Lamar Street, Jackson, MS 39201. For more information, please contact Kimbley Hendrix at the above email address or by phone at 601-359-4500.

PERS:

If the chosen applicant is a PERS retiree, the retiree must be in compliance with the obligations outlined for the employer in Miss. Code Ann. § 25-11-127 (1972, as amended). PERS Form 4B must be completed by the employee to be in compliance, Follow PERS instructions. The form may be accessed through the following link, https://www.pers.ms.gov/Content/Forms/Form4B.pdf.

Pay:

Up to $74,500.00 per year

Work Location:

In person