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MS
Mississippi State University Careers
Administrative Assistant I
Career Insights for Office / Administrative Assistant (General)
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$40,648 / year median in Mississippi
-1% projected decline
Job Description
Administrative Assistant
I 510774
Main Campus- Starkville, MS Mississippi
- Main Campus 300601
- The Dept of Ath Acad Supp Serv Support Staff Full-Time 12-Month Opening on: Jun 8 2026 Add to favorites View favorites
Position Function:
Provide administrative support in and coordinate the administrative function of a large and complex division, department or unit.Salary Grade :
11 Please see Staff Compensation Structure for salary ranges.Essential Duties and Responsibilities:
1. Directs, supervises, and coordinates the administrative function of a complex office. 2. Studies, analyzes, and recommends procedures and processes in order to improve continuity and simplify reporting. 3. Analyzes operating practices such as record keeping systems, office layout and performance standards to create new systems or revise established procedures; remain abreast of trends in administrative operations. 4. Coordinates collection of and participates in the preparation of operating reports using word processing, spreadsheet, and database software. 5. Develops, plans, and implements programs, office policies, and procedures relevant to unit mission and goals. 6. Gathers data for budget preparation and inventory reports, prepares or assists in the preparation of the annual budget, and procures all supplies, furniture, and office equipment. 7. Manages complex events calendar for unit; coordinates the logistics of unit functions and events. 8. Develops summary reports, analyzes for administrator, and makes recommendations regarding findings. 9. Interviews, trains, and evaluates subordinate support staff. 10. All other duties as assigned.Minimum Qualifications:
Education:
High school diploma Experience (yrs.): 4-6 years Directly related to the duties and responsibilities specified.Substitution allowed:
Indicated education is required; no substitutions allowed. When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.Preferred Qualifications:
1. Bachelor's degree in accounting or business. 2. Experience in fund accounting.Knowledge, Skills, and Abilities:
- Excellent written and verbal communication skills.
- Working knowledge of word processing, spreadsheet, and database software packages. Working Conditions and Physical Effort
- Work is normally performed in a typical interior/office work environment.
- No or very limited exposure to physical risk.
- No or very limited physical effort required.
- Vision requirements: Ability to see information in print and/or electronically.