Job Summary We are seeking a highly organized and motivated HVAC Office Secretary to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role requires HVAC knowledge, excellent communication skills, attention to detail, and the ability to manage multiple tasks simultaneously. The Office Secretary will serve as a point of contact for both internal and external stakeholders, ensuring a smooth flow of information and support throughout the organization. Responsibilities Manage office communications, including answering phone calls and responding to emails in a professional manner. Provide customer support by addressing inquiries and resolving issues promptly. Maintain organized filing systems for documents and records, both physical and electronic. Utilize QuickBooks for basic accounting tasks and financial record keeping. Schedule appointments and manage calendars for team members, ensuring efficient time management. Assist in preparing reports, presentations, and other documentation as needed. Support office operations by ordering supplies and maintaining inventory levels. Collaborate with team members to streamline office processes and improve efficiency. Experience Proficiency in computer literacy with experience in Microsoft Office Suite (Word, Excel, PowerPoint). Familiarity with phone systems and office equipment such as printers and copiers. Previous experience in an office environment is preferred but not mandatory. Bilingual candidates are encouraged to apply as this can enhance customer interactions. Strong typing skills with a focus on accuracy and speed are essential. If you are a proactive individual who thrives in a dynamic environment and possesses the necessary skills to contribute effectively to our team, we invite you to apply for the HVAC Office Secretary position.

Pay:

$15.00 - $18.00 per hour

Benefits:

Flexible schedule

Work Location:

In person