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Front Office Assistant (Part-Time)
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Scorecard
Based on North Carolina data
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What they do
A Front Office Assistant greets people in an office, handles calls, and provides administrative assistance for the office. Organizes files and assists with record keeping and data base management. Manages office mail, email and text correspondence. Greets visitors, clients, patients or vendors who come to an office. Answers phone calls and directs inquiries to other staff.
$38,407 / year median in North Carolina
+6% projected growth
Job Description
Front Office Assistant (Part-Time) Hands On Health Massage Therapy & Wellness Cary, NC Job Details Part-time $17
•$20 an hour 17 hours ago Benefits Employee discount Qualifications Teamwork Google Docs Administrative experience Attention to detail Instagram Full Job Description About Our Practice We are an established, independent, multi-therapist massage therapy practice celebrating 22 years of serving the Cary community. Unlike corporate franchises, we pride ourselves on a warm, deeply personalized approach to client care. This part-time position offers an engaging blend of front-desk operations, office coordination, assistance in social media marketing within a collaborative team environment. We welcome applicants who are motivated by innovation, eager to develop their skills in social media marketing, and committed to delivering exceptional service both offline and online. Required Weekly Shift Schedule Applicants must be available to work all of the following shifts (24.5 hours total):
Monday:
4:00 PM
•8:00
PM Tuesday:
9:00 AM
•2:30
PM Wednesday:
9:00 AM
•2:30
PM Thursday:
9:00 AM
•2:30
PM Friday:
4:00 PM
•8:00
PM Key Responsibilities:
Administrative Support & Client Care Welcome clinic clients warmly, manage check-in/check-out, and maintain a tranquil lobby environment. Answer multi-line phones and respond promptly to client messages through emails and text messages. Manage daily appointment scheduling and appointment confirmations using Mindbody software. Utilize Google Suite (Gmail, Docs, Sheets) to manage incoming correspondence and team tasks. Uphold all established company policies, scheduling guidelines, and strict client confidentiality standards. Multitask efficiently during peak hours while maintaining high attention to detail. Execute our monthly marketing calendar by posting simple visual and text content on Facebook and Instagram to promote our local practice and connect with our community.
Qualifications & Skills Experience:
Prior office, administrative, or front-desk reception experience is required.
Technical Skills:
Fast and accurate typing, proficiency with Google Suite, and comfortable navigating business tools on Facebook and Instagram.
Soft Skills:
High emotional intelligence, active listening, and a warm, professional presence.
Attributes:
High accountability, strong self-motivation, and a genuine passion for helping people.
Education:
Some college experience is preferred.
Employee Perks & Benefits Wellness Benefits:
Employee discount on massage therapy services.
Professional Growth:
Hands-on exposure to small business operations and wellness administration.
Work Environment:
A calm, collaborative, and supportive independent team culture. How to Apply To ensure you possess the attention to detail required for this role, you MUST submit both a cover letter and a resume to be considered.
Please note:
No phone calls. We will remove this advertisement as soon as the position is filled.
Pay:
$17.00
•$20.00 per hour Expected hours: 24.0 per week
Benefits:
Employee discount Application Question(s): As requested in the job description, did you include a personalized cover letter with your application? Are you fully available to work all of the following shifts every single week: Mon 4-8 PM, Tue 9 AM-2:30 PM, Wed 9 AM-2:30 PM, Thu 9 AM-2:30 PM, and Fri 4-8 PM?
Work Location:
In person