An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
Competitive Pay, based on experience (Top-tier for the right candidate)
Start Date:
Immediate Job Description Are you the kind of person who loves being organized, stays on top of everything, and takes pride in being the one people can count on? Mathis Landscape is looking for a highly organized, dependable Office Coordinator who wants more than just a job we're looking for someone who wants to be a key part of a growing, high-standard team. If you love structure, enjoy checking things off your list, and feel satisfied when everything is handled and in order… this role was built for you. What We Offer $45,000 - $62,000+ annually plus great benefits Supportive company culture and work environment Continuous growth opportunities Competitive pay — $45,000 - $62,000+ annually (based on experience) Growth opportunities — Leadership track with real advancement potential Pride-worthy work — High-end residential projects with stunning results Your voice matters — We trust and empower our team Benefits that have your back: Health insurance Paid time off and holidays 401(k) with company match Strong team culture — built on respect, accountability, and support What We're Looking For Highly organized (this is essential) Able to manage multiple tasks without letting things slip Professional, friendly communicator Self-motivated with a strong sense of ownership Comfortable using computers and learning systems Reliable with strong attendance and punctuality Apply If You Are Ready To ✅ Be the organized, dependable backbone of the office ✅ Help customers feel taken care of and supported ✅ Keep everything structured, clear, and running smoothly ✅ Take pride in doing things right ✅ Be part of a team that values growth and accountability About Us Mathis Landscape is a growing company focused on quality, professionalism, and building a strong, positive team culture. We are creating a workplace where people take pride in their work, support each other, and have real opportunities to grow. Our goal is to lead not just in landscaping—but in how we operate as a team. Why This Role Matters You are the person who keeps the front end of the business running smoothly. When you do your job well: Customers feel taken care of The team stays organized Nothing falls through the cracks The business runs efficiently You bring order, clarity, and reliability to the entire operation. What Success Looks Like Phones are answered professionally and customers feel helped Paperwork is completed daily and stays organized CRM is accurate and up to date Tasks are completed without reminders The office runs smoothly without constant oversight Key Responsibilities Serve as the central hub of communication between office staff, field crews, customers, and vendors Coordinate daily schedules for crews, jobs, and appointments Answer calls, emails, and client requests with professionalism and urgency Manage administrative tasks, paperwork, and overall office operations Maintain CRM systems, job notes, and internal records Keep digital and physical files organized and up to date Support job tracking, invoicing, and follow-ups Assist with hiring coordination, onboarding, and team support Manage vendors, supplies, and office resources Coordinate meetings, events, and internal activities Identify inefficiencies and improve workflows Help foster a positive, accountable team environment What Sets You Apart Positive energy that lifts the team Previous administrative or office experience Ability to anticipate and solve problems Strong "figure it out" mindset Experience with CRM systems This Role IS a Great Fit If You take pride in being dependable You enjoy keeping things organized and running smoothly You like being the person others rely on You feel real satisfaction from staying on top of details How to Apply To apply, send a separate message through Indeed with the word "organized" in the first line of your message and a short note on why you'd be a great fit. (Attention to detail matters—we're looking for people who read the full post.)
