Church Administrator

Position Summary The Church Administrator provides comprehensive administrative support to the pastor, church leadership, and congregation. This role ensures smooth day-to-day operations, effective communication, and effective coordination of church services, programs, and events. Daily Responsibilities Answer phone calls and respond to emails Communicate information to the congregation and pastor Greet visitors and manage front office interactions Check and distribute incoming mail Weekly Responsibilities Monday Record attendance for Sunday worship and Sunday school Write and distribute "Monday Notes" email Record and schedule weekly phone communication Begin preparation of Sunday bulletin Share scriptures with liturgist, children's church coordinator, and nursery coordinator Schedule social media posts (Facebook, Instagram, X) Tuesday Send birthday, anniversary, and congregational care cards Wednesday Research, write, and distribute "Mission Opportunities" email Thursday Print Sunday bulletins Friday Send bulletin email and prayer list email Prepare sanctuary for worship Monthly Responsibilities Post items of need and monthly calendar on bulletin boards Send monthly invoices to treasurer Print Pastor's Fund report Church Council Support Serve as secretary for council meetings Send meeting reminders Prepare and compile monthly agenda Attend meetings and record minutes Record attendance in ChurchTrac Distribute approved minutes and send current meeting notes Newsletter Management Create and distribute monthly newsletter Compile and proofread submitted articles Print and mail newsletters Annual Responsibilities Create annual church event calendar Prepare materials for church council planning session As-Needed Responsibilities Create bulletins for special services Maintain master church calendar Manage Pastor's Discretionary Fund Process applications and track assistance records Issue payments to utility companies Maintain and update membership database Manage office inventory and order supplies Run background checks (as requested) Maintain and update church website

Systems & Tools Used Microsoft Office Google Drive GroupMe Mailchimp Facebook Instagram X Call Multiplier YouTube Canva RingCentral MinistrySafe Pay:

$15,000.00 - $18,720.00 per year

Benefits:

Paid time off

Work Location:

In person