Job Summary We are seeking a dynamic and highly organized Office Assistant to join our team! In this vital role, you will serve as the first point of contact for callers, manage administrative tasks with efficiency, and support daily office operations to ensure a smooth and productive environment. Your proactive approach, excellent communication skills, and technical proficiency will help foster a welcoming atmosphere while maintaining organizational excellence. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced setting. Responsibilities Manage multi-line phone systems, directing calls accurately and courteously using proper phone etiquette. Perform data entry tasks with high accuracy using Google Calendar, GMAIL and Estimate Rocket. Handle calendar management for staff, scheduling appointments and accepted estimates. Maintain organized filing systems—both digital and physical—and ensure all documents are properly stored and accessible. Assist with the General Manager with duties in the office. Provide exceptional customer service by responding promptly to inquiries via phone or email, offering support or redirecting as needed. Collaborate with team members on projects requiring strong organizational skills and attention to detail. Utilize computer skills to troubleshoot basic technical issues and improve workflow productivity. Experience Prior office experience or administrative support roles demonstrating familiarity with front desk operations and clerical duties. Proficiency in Google calendar, Gmail and scheduling. Experience using multi-line phone systems and managing phone communication with professionalism. Bilingual abilities are highly valued to effectively communicate with diverse clients and team members. Demonstrated organizational skills with the ability to multitask in a fast-paced environment while maintaining accuracy. Previous experience in customer service or client communication roles that highlight excellent interpersonal skills. Join us in creating an inviting workspace where your organizational talent and proactive attitude can shine! This role is perfect for someone eager to grow their administrative career while supporting a vibrant team dedicated to excellence.

Pay:

$16.00 - $20.00 per hour Expected hours: 40.0 per week

Benefits:

Paid time off

Work Location:

In person