Administrative Assistant- Manufacturing Office

Job Summary The Administrative Assistant will be the first point of contact for visitors to the facility. This role will support managers, executives, and internal teams by managing daily operations, facilitating communication, and maintaining organization within the office. The Administrative Assistant will be the central point of communication, ensuring that information flows effectively internally and to partner facilities smoothly and professionally. Additionally, this role includes occasional day travel to a partner facility, with no overnight requirements. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time Responsibilities Typical duties and responsibilities can include but are not limited to:

Communication and Correspondence:

Answer and direct phone calls, greet visitors, manage internal and external emails, and organize and distribute mail, packages, and communication between facilities

Scheduling and Calendar Management:

Organize appointments, meetings, and calls as needed

Document and Record Management:

Assist in maintaining electronic records; prepare reports, presentations, and other documents as directed

Office Operations:

Order and manage office supplies and equipment as necessary

Administrative Support:

Assist with data entry and assist Human Resources efforts for onboarding, documentation, and event coordination

Project Support:

Aid in special projects, research, and information collection for executive decision-making

Customer Service:

Serve as the first point of contact for clients, vendors, and staff, ensuring professional and courteous interactions Required Skills and Qualifications High school diploma or equivalent; prefer advanced education in business administration or a related field 2-3 years of experience providing administrative support in a manufacturing environment Strong organizational, multitasking, attention to detail, and time management skills Proficiency with Microsoft Office Suites and applications to include Excel Excellent verbal and written communication skills and the ability to handle sensitive information confidentially Adaptability, problem-solving skills and the capacity to work independently as part of a team Work Schedule Monday•Thursday 8am•5pm 4 paid Holidays 2 Prescheduled weeks of paid vacation every year in

July and December Pay:

$16.00•$18.00 per hour

Benefits:

401(k) 401(k) matching Employee assistance program Health insurance Life insurance Retirement plan Vision insurance

Work Location:

In person