Administrative Assistant

Administrative Assistant Waxhaw, NC Job Details Full-time $45,000 - $65,000 a year 15 hours ago Benefits Health savings account Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Qualifications Record keeping Accounts receivable Microsoft Excel Microsoft Outlook Microsoft Office Specialist Phone communication Inventory management Filing Executive administrative support Administrative experience High school diploma or GED Schedule management Invoice payment processing Proposal writing QuickBooks Online QuickBooks Data entry Organizational skills Microsoft Teams Order placement Clerical experience Communication skills Entry level Client interaction via phone calls Full Job Description Job Overview We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support to our office operations, ensuring efficiency and professionalism in all administrative tasks. This role requires excellent communication skills, a proactive approach to problem-solving, and the ability to manage multiple priorities effectively. Duties Perform data entry and maintain accurate filing systems for documents and records. Handling A/R (invoicing), and A/P (matching & entering bills) Provide administrative support by managing schedules, organizing meetings, draft proposals & estimates. Serve as a personal assistant to executives or team members, handling various tasks as needed. Provide exceptional customer service and ensuring a welcoming environment. Answer phone calls with professionalism, demonstrating strong phone etiquette while addressing inquiries or directing calls appropriately. Maintain office supplies inventory and place orders as necessary to ensure smooth operations. Requirements Proven experience in an administrative role or similar position is preferred. Strong organizational skills with the ability to manage multiple tasks simultaneously. Excellent written and verbal communication skills are essential for effective interaction with clients and team members. Proficiency in office software applications (e.g., QuickBooks/Online) is encouraged. As well as Outlook, Teams, Word, Excel, etc. Ability to maintain confidentiality and handle sensitive information with discretion. A proactive attitude towards problem-solving and the ability to work independently or as part of a team is essential. If you are passionate about providing exceptional administrative support and thrive in a small office environment, we encourage you to apply for this exciting opportunity!

Job Type:

Full-time Pay:

$45,000.00 - $65,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance

Education:

High school or equivalent (Preferred)

Experience:

Administrative:

1 year (Preferred) Ability to

Commute:

Waxhaw, NC 28173 (Required) Ability to

Relocate:

Waxhaw, NC 28173: Relocate before starting work (Required)

Work Location:

In person