A Secretary performs office administrative work and provides administrative assistance to an office staff. Organizes files and assists with record keeping and data base management. Manages office calendars and helps to organize office workflow. Provides administrative support for reports and budgets. Documents office expenses. May handle phone inquiries. May help to arrange travel for office staff.
Full-Time Position Description & Details NDCPD Is recruiting applicants for an Administrative Secretary. Secretarial positions within NDCPD are responsible for providing clerical support to multiple assigned grant projects and contributing to NDCPD's Core functions and goals. Below is a list of specific duties: Coordinate travel needs for staff. Coordinate events such as retreats, meetings, travel and other center activities. Develop and/or design project material including presentations, brochures, flyers, reports, correspondence, memos, email messages, newsletters, forms, etc.
Provide miscellaneous clerical duties:
record minutes, prepare mailings, maintain filing system, purchase supplies/materials). Process MSU-related paperwork (motor pool requests, vouchers, purchase orders, travel, billing, etc.) as needed. Purchase project materials and office supplies as requested. Handle confidential and sensitive information discreetly. Serve as a contributing member of the NDCPD administrative team. Participate in grant writing activities to develop future funding resources to further the disability research, services, training and technical assistance components of NDCPD. Other executive duties as assigned.
The applicant chosen must:
be self-directed and detail-oriented with the ability to prioritize multiple tasks and manage time efficiently; have the ability to contribute to a fast-paced, changing work environment and contribute to the success of the project and reputation of NDCPD; have the ability to interact and communicate professionally with people with disabilities, constituents and staff; have experience in Microsoft Office components (Word, Outlook, Excel, Teams, Powerpoint, etc.) and operate standard office equipment. This position requires a high school degree and 3-5 years of office experience.
Additional Information Equal Opportunity and Non-Discrimination Statement:
Minot State University is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origins, disability or other protected characteristic. Women, minorities veterans, individual with disabilities, and members of other underrepresented groups are especially encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran's status and disability status as part of the application process. This information will remain confidential and separate from your application. All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.
Confidentiality of Application Materials:
Pursuant to the NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records relate to the finalists of the position, which are open to the public after the search committee has identified the top three finalists who will be invited to campus.
Veteran's Preference:
Veteran's claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility included a DD-214 or NGB 22 and if claiming disabled status, a current letter of disability from the VA within the last 12 months.
Clery Statement:
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Minot State University publishes an Annual Security and Fire Safety Report. The report includes the University's policies, procedures and programs concerning safety and security, as well at three years' worth of crime statics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online. You may also request a paper copy of the report from the MSU Office of Safety and Security located at 500 University Ave W, Minot, ND, 58707. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.
