Full-Time Reports to: Lead Co-Executive Director About Broadway Circle Broadway Circle of Minot is a family-centered supportive housing community that provides safety, stability, and opportunity for individuals and families experiencing homelessness. We are seeking a dependable and compassionate Administrative Assistant to help ensure smooth daily operations and provide essential support to our residents and staff. Position Summary The Administrative Assistant supports the Broadway Circle team by managing administrative and clerical duties that keep the shelter and housing programs running efficiently. This position serves as the first point of contact for residents, staff, and community partners, providing professional, respectful communication and maintaining a welcoming office environment. Key Responsibilities Serve as the main point of contact for residents, visitors, and community partners. Answer phone calls, emails, and in-person inquiries with professionalism and empathy. Maintain organized filing systems for resident, facility, and administrative records. Assist with resident intake documentation and data entry into program systems. Prepare correspondence, reports, and meeting materials. Schedule appointments, coordinate meetings, and manage calendars. Track and process invoices, receipts, and purchase orders. Maintain accurate records for donations, in-kind contributions, and reports. Support communication between administrative, maintenance, and program teams. Assist with coordination of community events, volunteer activities, and special projects. Qualifications High school diploma or equivalent required; Associate's degree in Business Administration or related field preferred. Minimum 2 years of administrative experience (nonprofit or housing environment preferred). Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Ability to handle confidential information with discretion. Professional, dependable, and able to manage multiple priorities. Skills and Competencies Friendly, compassionate, and mission-driven approach to work. Strong interpersonal skills; able to communicate effectively with diverse populations. Dependable and proactive with a problem-solving mindset. Calm and efficient in a fast-paced environment. Commitment to dignity, respect, and trauma-informed care. Physical Requirements Ability to sit or stand for extended periods. Occasionally lift or carry up to 25 lbs. Operate computers, phones, and standard office equipment. Compensation & Benefits Competitive hourly wage based on experience. Health, dental, and vision insurance. Paid time off, holidays, and retirement plan participation. Opportunities for professional growth and development. Why Join Us At Broadway Circle of Minot, you'll be part of a dedicated team that provides hope, stability, and opportunity to those in need. Your work will directly support our mission to build a stronger, more compassionate community.
Job Type:
Full-time Benefits:
401(k) Dental insurance Paid time off Vision insurance
