Administrative Assistant III 3032907

Job

ID 3032907

Location Valley City, ND Salary Range From 4745.00 To 4745.00 Monthly Full/Part Time Full-Time Regular/Temporary Regular FLSA Status Nonexempt Valley City District, Valley City, ND Shape the Future of Transportation with the North Dakota Department of Transportation! Are you ready to make a real impact? The North Dakota Department of Transportation is looking for dedicated and skilled professionals to join our team. This is your chance to play a vital role in creating safe, efficient, and innovative transportation solutions that serve communities across our state. We uphold the values of professionalism, respect, integrity, dedication, and excellence in everything we do. If you're seeking a rewarding career with purpose, we encourage you to apply today!

NDDOT Starting Salary:

$4745/ month Primary duties associated with this position are as follows: Process incoming/outgoing mail. Update postage rates and add postage to postage meter and file report with Office of Management & Budget yearly. Maintain County, City, Central Office correspondence files and comply with retention schedules. Records Management Coordinator Submit payroll changes and change of status forms within required deadlines. Maintain familiarity to be able to answer questions for employees on various benefits and policies. Review entries in the time and labor system, correct or assist employees in correct entering procedures and approve time sheets when necessary. Notify Bismarck of errors in expense reports. Initial contact person for WSI and RM for general information. Lead person for bidding hay contracts, handle calls and inquiries, issue all other contracts and Risk Management. Open bids and complete bid summary sheets. Complete all contracts in the Contract Management System (CMS). Generate and enter payment vouchers for district supplies, utility bills, monthly janitorial contracts, etc. Review, complete, input & final approval on all vouchers. Prepare receipts for payments made to the Valley City District. Enter data in the BUS systems and correct entries if needed. View all entries for accuracy before final bill is issued. Minimum Qualifications 5 years' experience performing complex office support, clerical, or secretarial duties that include office coordination responsibilities. Education that developed and required the use of administrative and organizational skills may substitute for up to 3 years of experience.

Preferred Qualifications:

Experience with Microsoft excel, word, and outlook. Experience with PeopleSoft and Contract Management. Experience with the State of ND procurement process. Business and accounting experience. Employment of the selected candidate will be contingent on satisfactorily completing the interview process, reference and background checks. About Team ND "Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.

Total Rewards:

The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family. Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate. Application Procedures Submit an application by 11:59 PM Central Standard Time (CST) on the closing date. Application materials, including resume and cover letter, must clearly explain how experience and education relate to the minimum qualifications and job duties.• Candidates will be scored on a 100-point candidate questionnaire to be considered for interviews. Application materials, including resumes and attachments, are not considered in the 100-point candidate questionnaire. Applicants must provide detail in their responses to the questionnaire. Applicants who experience technical difficulties during the application process should contact recruiter@nd.gov or (701) 328-3290. For more information or if you need accommodation or assistance in the application or selection process, contact the DOT Talent Acquisition Team, at dot.recruiter@nd.gov or (701) 328-2651. Learn more about

NDDOT. TTY

users may use Relay North Dakota at 711 or 1 (800) 366-6888. NDDOT does not provide sponsorships. Equal Employment Opportunity The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act. As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10. #hc238799