Administrative Assistant

Administrative Assistant Manchester, NH Job Details Full-time $22.05 - $24.03 an hour 2 days ago Qualifications Organizing events Computer operation Microsoft Excel Microsoft Outlook Phone communication Computer literacy Filing Executive administrative support Mid-level High school diploma or GED Driver's License Contract drafting Driving Organizational skills Contracts Clerical experience Appointment scheduling 1 year Phone call management Document management Travel scheduling Communication skills Time management Office experience Full Job Description

JOB DESCRIPTION

The incumbent will function as principal support staff to the Executive Assistant to the CEO, and Executive Management Team.

SUPERVISION

Received:

The incumbent works under the direct supervision of the Executive Assistant and Executive Officers based on project.

Exercised:

Not Applicable RATE:

$22.05 - $24.03 experience to be considered

JOB RESPONSIBILITIES

Provide a wide variety of clerical/administrative support to the Executive Assistant and Executive Management Team, and other program directors as assigned; Maintains confidentiality in all dealings for Executive Management Team with clients, staff, public officials, and all other parties who have contact and/or business interactions with these officers; Assists with preparation of contracts and amendments as required; Responsible for regular maintenance of a management system for contracts, and other important agency documentation, including both hard copy and/or electronically as directed; organizes and maintains active/special project files as directed; Assists with drafting form letters and routine correspondence for Executive Management Team, interprets written work instructions; Assists with screening telephone calls and drop-in visitations for the Executive Management Team, as well as placing outside calls for any of the officers; Assists with making appointment/meeting and travel/lodging arrangements (internally and externally) as needed for the Executive Management Team; Provides switchboard relief as assigned, to include postage machine operation; Provides technological assistance to support staff and other administrative staff as needed; Orders and maintains adequate office supplies for Executive offices; Assist in the calendarization, development and implementation of special Agency events, community assessments, trainings, etc.; Will maintain professional boundaries with all current, past, and prospective clients, and maintain the confidentiality of clients and staff, in accordance with CAPHR policy and procedure. Abide by all CAPHR Safety policies and procedures. Present professional and positive image as a representative of CAPHR. Responsible for having adequate knowledge of all CAPHR programs to make referrals to other CAPHR programs which are beneficial to the client and his/her family. Must possess a valid driver's license and be able to travel when needed Performs all other duties as assigned by the supervisor or his/her designee(s). Perform other related duties as required.

REQUIRED SKILLS AND ABILITIES

Strong, accepted-practice secretarial skills Strong time management and organizational skills Computer literate in such programs as, but not limited to, Word, Excel, Outlook etc. Operate office equipment including, but not limited to, copiers, fax machines, telephone systems, & adding machines Effective written and oral communication skills Ability to work in a fast-pace, deadline/detail-oriented environment Ability to self-manage multiple tasks

EDUCATION AND/OR EXPERIENCE

High School/ Business School, experience will be considered

PREFERRED EXPERIENCE

1-3 years Office experience

LOCATION

Manchester, NH

CATEGORY

Executive & Administrative

CONTRACT TYPE

Full Time

DESIRED EXPERIENCE

Preferred

EDUCATION REQUIREMENT

High School | GED | HiSET WAGE $22.05-$24.03 REFERENCE 2026-314