An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
Aucta Pharmaceuticals, Inc. is a technology-based company focusing on the development and commercialization of Branded Specialty Products. Aucta creates better products of proven molecules using the 505(b)(2) regulatory pathway. Through innovation, Aucta is developing new therapeutics, including novel dosage forms, new dosing regimens, and expanded indications.
JOB DESCRIPTION
The Office Assistant supports front desk operations, facility coordination, and general administrative needs to help maintain an efficient, safe, and professional workplace. The role serves as a welcoming first point of contact for visitors and callers, coordinates day-to-day office and facility services, maintains organized records and supplies, and supports staff, company activities, and communications.
DUTIES AND RESPONSIBILITIES
Serve as the primary front desk contact: greet and assist visitors professionally, manage visitor sign-in, notify employees of arrivals, and answer and transfer phone calls. Receive, sort, and distribute daily mail and packages Maintain office supplies inventory and place orders as needed. Assist with processing incoming and outgoing mail and shipments. Create shipping labels. Coordinate routine facility operations, including maintenance and repair requests, vendor access, inspections, service appointments, and follow-up through completion. Maintain facility-related records, vendor contacts, service schedules, access badges and keys, and emergency contact information. Support workplace safety and security procedures, including incident reporting, emergency supplies, and coordination of drills as directed. Maintain safety, cleanliness, and organization of the reception area Organize company events and parties, including monthly birthday celebrations Arrange company car services, support the needs of transferred coworkers/guests, manage company apartment as needed Coordinate and ensure timely completion of monthly admin data input Perform other related duties as assigned.
QUALIFICATIONS
Bachelor's degree or equivalent required Proven experience in front desk, administrative, office support, or facility coordination roles Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Strong organizational and multitasking abilities Excellent English communication skills, both written and verbal Strong interpersonal skills with a customer service mindset Detail-oriented with a high level of accuracy
BENEFITS PPO
Medical Insurance Dental Insurance Vision Insurance Disability Insurance Life Insurance Paid Time Off 401(k) Retirement Plan with
Company Match Job Type:
Full-time Work Location:
On-site, Basking Ridge, NJ Remote Work:
No Salary range: 55,000-75,000 EEO
STATEMENT
Aucta Pharmaceuticals, Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Employment at Aucta is at-will, meaning either the employee or the company may terminate the employment relationship at any time, with or without cause or notice. Base salary and other discretionary compensation may be adjusted at any time based on individual performance, team contributions, or market conditions.
Pay:
$55,000.00 - $75,000.00 per year
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance
