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RH
Robert Half
Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on New Jersey data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$46,218 / year median in New Jersey
-7% projected decline
Job Description
We are looking for an Administrative Assistant to support the Surety team in Toms River, New Jersey. This Long-term Contract position is ideal for someone who is highly organized, accurate, and comfortable handling both administrative tasks and insurance-related documentation in a fast-paced office setting. The role combines day-to-day coordination, record maintenance, billing support, and communication with clients and carrier partners to help keep department operations running smoothly.
Responsibilities:
- Prepare and process surety bond documents and related paperwork with a high level of accuracy and attention to detail.
- Organize incoming correspondence and maintain electronic records within document management and agency management systems.
- Support the renewal cycle by tracking monthly bond activity and helping ensure deadlines are met.
- Update and maintain client account files so records remain complete, accurate, and aligned with company standards.
- Assist with billing activities, bond reporting, and follow-up on receivables as directed by the department team.
- Communicate with clients and underwriting contacts to obtain information, respond to requests, and keep transactions moving forward.
- Manage multiple assignments efficiently while prioritizing deadlines and providing general administrative support to the department.
- Contribute to office operations through data entry, document preparation, and other assigned administrative duties in an on-site environment.
- Strong administrative support experience, preferably in an insurance, office, or business services environment.
- Accurate and efficient typing skills with the ability to manage detailed documentation and data entry tasks.
- Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
- High attention to detail and the ability to stay organized while handling multiple priorities in a fast-paced setting.
- Effective written and verbal communication skills, along with strong interpersonal abilities.
- Property & Casualty license preferred, or willingness and ability to obtain licensure after joining if required.
- Notary certification preferred, or ability to obtain it within the first three months of employment.
- Knowledge of surety, document management platforms, or agency management systems is preferred.
Benefits
- 401(k) Plans
- Health Insurance
- Dental Insurance
- Vision Insurance