Discovery Corner is seeking a highly organized, dependable, and proactive Secretary /Administrative Coordinator to support the daily administrative and operational functions of our childcare center. This role is ideal for someone who enjoys keeping a busy organization running smoothly, is comfortable working with vendors and spreadsheets, can independently follow up on outstanding items, and has strong attention to detail. This is primarily an administrative and operations role. Child enrollment, parent orientation, immunization collection, and family engagement are handled by our Family Liaison. Key Responsibilities  Manage front-office administrative functions, phones, emails, records, notices, and routine communications.  Monitor tuition accounts and send approved billing and payment reminders.  Maintain classroom, office, cleaning, operational, and summer camp supply inventory.  Prepare approved supply orders, receive deliveries, distribute materials, and update inventory records.  Communicate with vendors regarding orders, deliveries, pricing changes, missing items, invoices, and follow-up needs.  Obtain and organize vendor invoices, receipts, purchase documentation, and supporting records.  Classify routine receipts and expenses into established accounting categories.  Maintain janitorial and classroom cleaning checklists and track completion.  Maintain the center's repair and maintenance list, submit service requests, and follow up until completion.  Maintain required center postings, including emergency information, approved allergy postings, menus, food-program schedules, and parent notices.  Verify attendance used for food-program records and follow up on discrepancies.  Coordinate administrative aspects of summer camp activities, including scheduling, vendor confirmations, materials, supplies, invoices, and activity records.  Place summer camp supply/material requests and maintain summer camp inventory.  Schedule candidate interviews and maintain interview calendars and tracking records.  Report employee time-clock issues and missing punches to the appropriate payroll contact and Director.  Maintain organized spreadsheets, trackers, administrative files, invoices, and compliance documentation.  Support licensing, audit, inspection, and operational readiness.  Provide general administrative support to the Center Director. Summer Camp Coordination During the summer program, the Secretary will help coordinate approved activities and vendors by:  Maintaining the summer activity calendar.  Scheduling approved activities and vendors.  Confirming dates, pricing, invoices, and required documentation.  Following up on cancellations or schedule changes.  Ordering and tracking activity supplies and materials.  Maintaining organized receipts, invoices, and summer camp expense records. Qualifications  Prior administrative, office coordination, school, childcare, or operations experience preferred.  Excellent organizational skills and attention to detail.  Strong follow-through and ability to track multiple open items at the same time.  Strong written and verbal communication skills.  Comfortable communicating with vendors, staff, and families.  Proficiency with email, spreadsheets, Microsoft Office and/or Google Workspace.  Experience organizing invoices, receipts, purchase records, or basic accounting documentation preferred.  Experience with Procare or similar business/childcare software is a plus.  Ability to maintain confidential information.  Dependable attendance and professional demeanor.

Compensation Starting salary:

$48,000 annually Compensation may vary based on qualifications and relevant experience. Ideal Candidate We are looking for someone who does not simply wait for instructions, but who can maintain organized systems, recognize when something remains outstanding, follow up appropriately, and keep the Director informed until the matter is resolved. Apply Please submit your resume highlighting your administrative, operations, purchasing, vendor coordination, school, or childcare experience. Discovery Corner is an equal opportunity employer.

Pay:

From $48,000.00 per year

Benefits:

401(k) Dental insurance Employee discount Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person