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Kaye Personnel, Inc
Office Professionals
Career Insights for Administrative Clerk / Coordinator
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Based on New Jersey data
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What they do
An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
$47,157 / year median in New Jersey
-3% projected decline
Job Description
Kaye Personnel, Inc.
- Cherry Hill Office is searching for reliable, detail-oriented, versatile Office Professionals for manufacturers in South NJ area and Philadelphia.
Job Locations:
Pennsauken, Swedesboro, Willingboro/Edgewater Park, and Philadelphia Available Clerical Positions:
(#1) Office Manager with strong task management, who has excellent familiarity with Accounts Payable, Accounts Receivable, & Bank Reconciliation practices . In this full time, in-office role, you will be responsible for maintaining operations for a manufacturer in Pennsauken, NJ. This opportunity is long term to convert permanent.Schedule:
Monday to Friday- 8AM to 4:30
PM Salary:
$47,840.00 to $52,000.00 / $23-25.00 Per Hour, Dependent on Exp. Position Summary- Interested candidates must be well versed in procedures related to Accounts Receivable, Accounts Payable, Bank Reconciliations and General duties related to accounting tasks, such as identifying & reconciling errors or discrepancies, maintaining vendor records, assisting with correspondence, and other duties as they are assigned.
Responsibilities :
Accounts Payable- Receive, match, and enter vendor invoices; Track vendor payment terms and payables aging; Respond to vendor inquiries. Coordinate weekly payments to vendors Accounts Receivable
- Receive, match, and enter vendor invoices; Track vendor payment terms and payables aging; Respond to vendor inquiries; Coordinate weekly payments to vendors General Duties
- Oversee daily office operations & administrative duties; Professionally pleasant towards clients, colleagues, and managers; Identify and reconcile errors and discrepancies in your own work and in the work of others; Maintain and update client and vendor files; Assists with incoming mail and proper distribution; Follow all applicable Standard Operating Procedures; Other duties as assigned
Requirements:
Proficient English Literacy Previous Experience in Account Receivable, Account Payable, and Bank Reconciliations Microsoft® Excel skills Required Previous Experience with Odoo ERP software Previous accounting experience preferred (i.e., billing, collections, bookkeeping) Intermediate to Advanced computer literacy Excellent communication skills, mathematical skills, and organizational skills General knowledge in manufacturing/ construction or distribution (#2) Bilingual Administrative Assistant who will support the sales and shipping department. This vital role offers the opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. The ideal candidate will bring enthusiasm, technical proficiency, and a proactive attitude to ensure our office runs smoothly and professionally.Schedule :
7:30am-4:00pm, Monday toFriday Salary:
$39,520- $44,720 Annually / $19
- 21.
Location:
Willingboro/Edgewater Park, NJ This is a long-term to convert to permanent position Responsibilities will include but are not limited to : Front desk presence answering and directing incoming calls, communicating with customers, and welcoming occasional visitors, deliveries, and shipping companies. Communicating with freight forward companies, obtaining quotes for international shipments, and preparing bills of lading and all documents required for shipments. Track shipments and help customers solve their logistics, shipping and fulfillment issues. Create and confirm accuracy of commercial invoices and associated paperwork for country-specific requirements. Updating work orders, monitoring shipments and customer interactions as related to final payments and release of products. Use a variety of computer programs including Microsoft Office and Excel, as well as online communication tools like Zoom, teams chat, SignNow, and ERP tracking software. Assist in keeping track of machine and Origin service contracts. Become familiar with company products, specs, services, and rental abilities. Prepare quotes for parts, balls, service contracts, and rentals in the absence of or to support sales staff. Assist in spreadsheet administration, invoice updating and other light bookkeeping needs. 50% of the job is arranging shipments, from small boxes (FedEx/UPS) to crates (LTL) internationally through freight forwarders and brokers . The person will have customer contact over the telephone, email and will support the sales department and the office manager.Required Skills/Abilities:
Experience using computer software like email, spreadsheets, Outlook 365 MS Office, SignNow, and shipping websites. Excellent verbal, written and interpersonal communication skills. Excellent organizational skills and attention to detail, as well as the ability to meet deadlines. Strong math and problem-solving skills. Ability to function professionally in a high-paced and at times stressful environment. (#3) Customer Service Rep (CSR) with strong technical knowledge needed for a parts manufacturer located in Swedesboro, NJ.Schedule:
8am-5pm, Monday to Friday Pay rate: $37,440- $43,680 Annually / $18
- 21 Per Hour, Dependent on Exp. Scope of Work includes but not limited to: Answer incoming calls Prepare quotes Take orders from customers via phone Place part orders with suppliers Follow up on delivery times and order status Send invoices to customers Locate spare parts in electrical and mechanical drawings Maintain Inventory
- Keep lists and track of parts warranties Check service/trip reports from engineers for requirements Look up prices and compare quotes Admin support to purchasing and after sales departments
Skills Required:
Strong technical knowledge & Computer skills- Microsoft Office, Outlook, & Excel Good verbal and written communication skills Eager to learn Ability to handle company information in full confidence (#4) Traditional Bookkeeper for a manufacturer located in the Kensington section of Philadelphia, PA .
Schedule :
6AM- 2PM, Monday to Friday (working lunch)
Salary:
$37,440.00 to 41,600.00, Dependent on Exp.Responsibilities & Requirements:
Knowledge of Quickbooks Office is required. Must be proficient with Microsoft Suite- Excel, Word, and Outlook.
- excellent familiarity with Microsoft Office and Excel, and Shipping & Receiving experience .
Schedule :
8:00 AM- 5:00 PM, Monday to
Friday Salary:
$41,600 per year ($20hr)Requirements:
Intermediate to advanced level computer literacyPROFICIENT
with Microsoft Office and Excel. Attention to detail to ensure accuracy in verifying shipments and maintaining inventory records Strong organizational skills to effectively manage incoming and outgoing shipments Ability to work independently as well as part of a team in a fast-paced environmentResponsibilities:
Receiving incoming shipments and verify the contents against purchase order or invoices Will collaborate with office and shipping area personnel Proficient knowledge of Microsoft Excel and Microsoft Office Prepare shipments via UPS and Fed-EX or other related tasks Inspect shipments for damages or defects; and, report any issues to the appropriate personnel Sort, label, and store items in the warehouse according to established protocols Utilize warehouse management system (WMS) to track inventory and update records. Prepare shipping documents, including labels and packing slips Coordinate with carriers to schedule pickups and deliveries Maintain a clean and organized work environment (#6) IT Specialist needed for an Electronic Manufacturer & Supplier in Moorestown, NJ.Schedule:
7AM- 4:30PM, Monday to Thursday & 7AM
- 11AM, Friday; OT as needed
Salary:
$52,000.00 to $62,400.00 Per Year (Dependent on Experience)Responsibilities & Requirements:
Provides technical support to users by researching and answering questions, troubleshooting problems, and maintaining workstations and network performance. Assists colleagues by identifying problems, researching answers, and guiding them through or performing corrective steps. Maintain up-to-date records and documentation to foster efficient operations Improve system performance by identifying problems and recommending changes. Primary Duties, but not limited to :Help Desk, Desktop Support, PC Technician, Product Support, Systems Mobile Devices Support, Systems Engineer, Cable Technician Admin Qualifications:
Key Skills- Problem solving, LAN Knowledge, Effective communication
- Verbal & Written, Operating Systems, Customer Service, Quality focus, PC proficiency, and System administration High school diploma, GED, or equivalent , an associate's degree is preferred 3+ years of Information Technology experience Prior information technology or systems administration experience preferred Desktop, Server experience Certifications are a plus Feel free to contact us at (856)489-1200 to schedule an appointment.
Cherry Hill Office, Mon-Thurs:
8AM- 3
PM or Fri:
8AM- 2PM.
Scheduling Pay:
$37,440.00- $62,400.