Aquent Talent seeks an Administrative Assistant to support our professional, scientific, and technical services team. In this people-first, inclusive environment, you'll manage calendars, schedule interviews, prepare documents, and maintain databases that keep our creative and digital staffing operations running smoothly. You'll coordinate meetings, handle communications, support onboarding and compliance tasks, and assist with reporting and process improvements. This role offers exposure to top brands, flexible work options, and growth within a collaborative, learning-focused culture. Responsibilities Provide administrative support to recruiters and account managers, including scheduling meetings and interviews Prepare, edit, and format documents, reports, and presentations for internal and client use Maintain accurate records, databases, and applicant tracking systems, ensuring data integrity Coordinate calendars, organize virtual and in-person meetings, and manage travel logistics as needed Assist with onboarding documentation and compliance paperwork for talent placements Handle incoming calls, emails, and inquiries, routing information to appropriate team members Support internal projects, reporting, and process improvements to streamline operations Collaborate with cross-functional teams to ensure a smooth, people-first experience for clients and talent Required Skills Calendar management Document preparation (Word, PowerPoint, PDF) Data entry and database management Applicant tracking system (ATS) usage MS Office or Google Workspace proficiency Professional email and phone communication Meeting and travel coordination Onboarding and compliance documentation Report generation and basic spreadsheets Time management and task prioritization