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GS
Garden State Earthworks
Office Assistant
Career Insights for Front Office Assistant
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Based on New Jersey data
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What they do
A Front Office Assistant greets people in an office, handles calls, and provides administrative assistance for the office. Organizes files and assists with record keeping and data base management. Manages office mail, email and text correspondence. Greets visitors, clients, patients or vendors who come to an office. Answers phone calls and directs inquiries to other staff.
$43,245 / year median in New Jersey
+4% projected growth
Job Description
Job Summary We are seeking a proactive and organized Office Assistant to join our dynamic team! This vital role involves supporting daily office operations, managing administrative tasks, and ensuring a smooth workflow across various departments. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills to foster a welcoming environment for clients and staff alike. If you thrive in a fast-paced setting and enjoy multitasking, this opportunity is perfect for you! Responsibilities Greet visitors and manage front desk duties with professionalism and warmth Handle phone systems, directing calls efficiently and courteously Perform data entry, filing, and document proofreading to ensure accuracy and organization Support calendar management and scheduling for meetings or appointments Provide excellent customer service by responding promptly to inquiries and supporting client needs Manage incoming and outgoing correspondence via email, phone, or mail Support office management tasks such as organizing files, preparing Estimate, and maintaining records of Payment Utilize computer skills across Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools Qualifications Prior office experience or clerical experience demonstrating organizational skills and attention to detail Proficiency in computer literacy including Microsoft Office Suite, Google Workspace, and data entry skills Experience with multi-line phone systems, phone etiquette, and front desk operations Strong organizational skills with the ability to manage time efficiently in a busy environment Excellent proofreading, typing speed, and accuracy for document preparation Knowledge of office management procedures, customer support practices, and administrative processes Ability to handle confidential information discreetly while maintaining professionalism Join us in creating an efficient, welcoming office environment where your skills make a real difference! We value energetic professionals eager to contribute their talents while growing their careers.