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JJ
jayshree J Patel ESq
Entry level Secretary
Entry-Level JobVerifiedNo experience needed
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Based on New Jersey data
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What they do
A Secretary performs office administrative work and provides administrative assistance to an office staff. Organizes files and assists with record keeping and data base management. Manages office calendars and helps to organize office workflow. Provides administrative support for reports and budgets. Documents office expenses. May handle phone inquiries. May help to arrange travel for office staff.
$46,683 / year median in New Jersey
-1% projected decline
Job Description
Job Summary We are seeking a motivated and detail-oriented Entry Level Secretary to join our dynamic team. This vital role provides essential administrative support to ensure the smooth operation of our office environment. The ideal candidate will be proactive, organized, and eager to develop their skills in office management, customer service, and clerical tasks. This paid position offers an excellent opportunity for individuals looking to grow their career in a professional setting while gaining valuable experience in administrative functions. Duties Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism and courtesy Operate multi-line phone systems, handle incoming calls, and provide exceptional customer support through clear and friendly communication Perform data entry tasks accurately using Microsoft Office applications and other office software Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents and records Handle confidential information with discretion, maintaining privacy standards at all times Support office management duties such as scheduling appointments, coordinating meetings, and managing calendars Requirements Previous office experience or clerical experience is preferred but not required; a strong willingness to learn is essential Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy Excellent organizational skills with the ability to prioritize tasks effectively Strong phone etiquette and communication skills, including bilingual abilities are a plus Demonstrated ability to handle confidential information responsibly Capable of typing accurately and proofreading documents for errors Experience with data entry, filing, and administrative support tasks preferred Personal assistant or office management experience is advantageous but not mandatoryJoin us in this exciting role where your organizational talents will shine! We're committed to fostering a supportive environment that encourages growth, teamwork, and professional development. This position is paid and offers a fantastic stepping stone for those eager to build a career in administrative support while making a positive impact every day. person needs to have own transportation and preferably residing within 3-5 miles of office location. Offer is open to anyone with work permit