Administrative Assistant Englewood Orthopedic Associates - 2.5 Englewood Cliffs, NJ Job Details Temporary | Part-time | Full-time | Internship $20 - $23 an hour 22 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Qualifications Office supply management Employee onboarding Accounting systems Office activity coordination Microsoft Outlook Project documentation Spreadsheets Filing Team scheduling Scanning Mid-level Healthcare practice inventory management Administrative experience Medical administrative support Internal employee customer service Office supply ordering QuickBooks Data entry Organizational skills Invoice data entry HR support Care facility supply management Managing projects Corporate event planning Associate's degree Communication skills Office experience Office record organization

Full Job Description Job Title:

Administrative Assistant -

Temporary Position Summary:

The Administrative Assistant will provide vital support to the Practice Administrator, Human Resource Generalist, and mid-level management team. This role is responsible for assisting with day-to-day administrative, financial, and operational tasks to ensure the smooth functioning of the practice. The ideal candidate is detail-oriented, highly organized, and capable of managing multiple priorities while maintaining professionalism and confidentiality. While this is designed as a full-time role, internship opportunities will also be considered for qualified candidates seeking experience in healthcare administration.

Key Responsibilities:

Provide direct administrative support to the Practice Administrator, Human Resource Generalist, and management team. Manage ordering and restocking of office and clinical supplies, ensuring accurate inventory tracking. Enter invoices into QuickBooks and assist with accounts payable functions. Coordinate meetings, interviews, and company events, including scheduling, logistics, and preparation of necessary materials. Create and maintain spreadsheets, reports, and project documentation as needed. Support HR functions such as interview scheduling, candidate communication, and onboarding preparation. Perform general office tasks including filing, scanning, data entry, and document organization. Act as a point of contact for staff inquiries and assist with internal communication. Contribute to special projects and provide flexible support across departments.

Qualifications:

Associate's degree or equivalent administrative experience required (current students in relevant programs will be considered for internship opportunities). Prior experience in an administrative assistant or office support role (healthcare setting a plus). Proficiency in Microsoft Office Suite (Excel, Word, Outlook) with strong spreadsheet and organizational skills. Experience with QuickBooks or similar accounting software preferred. Excellent written and verbal communication skills. Ability to manage multiple projects and deadlines in a fast-paced environment. Strong attention to detail, discretion, and professionalism.

Work Environment:

Office-based position with collaboration across multiple departments and practice locations. Role requires flexibility, adaptability, and the ability to support various business functions.

Job Type:

Part Time Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Schedule:

Between 8am - 5pm Monday to Friday Ability to

Commute:

Englewood Cliffs, NJ 07632