A Project or Program Administrative Assistant provides administrative assistance to a program team or project management team. Organizes files and assists with record keeping and data base management. Manages team calendars and helps to organize meetings and events. Provides administrative support for program activities, financial reports and budgets, grants or project proposals; may help to arrange travel.
Full-Time, at will in accordance with the laws of NJ. This opportunity requires applicants to be within 45 minuets driving distance from Executives Head Office in Flemington, NJ About Executive Executive is a leading commercial snow removal company in the Mid-Atlantic region, specializing in comprehensive winter services—including snow plowing, ice control, and snow melting—for some of the largest companies in the United States. We operate an extensive fleet of trucks and heavy equipment across multiple states, delivering reliable, high-performance service at scale. Our operations are highly organized and performance-driven, especially during winter events when execution, safety, and responsiveness are critical. We are committed to exceeding client expectations while building a strong, team-oriented culture where employees can grow and succeed The Opportunity We are offering a key role for a Project Administrator. The Project Administrator is responsible for promoting and maintaining a safe and healthy work environment. This role ensures compliance with all relevant safety, and environmental regulations, implements safety policies and procedures, conducts risk assessments, and supports the prevention of workplace injuries, incidents, and hazards. This is more than a desk-based position. You will play a critical, real-time role in the field, supporting operations during both daily activities and during active snow events. On-site Safety audits will be a critical part of this position, especially during snow events. Executive have Core Values they live by and as such, fully believe that all employees own safety. Qualifications Diploma, degree, or certification in project management. Valid driver's license with the ability to travel to active job sites (company Truck provided for company related business) Experience This role must be fluent in spoken and written English Bi-lingual English/Spanish would be advantageous. Solid Experience with MS Project required. Highly proficient in Microsoft Applications (Word ,Excel, Copilot) Professional safety certification e.g., Minimum OSHA30 Experience in commercial snow removal, or similar environments would be advantages. Experience conducting audits and regulatory inspections Working knowledge of
OSHA/DOT
regulations and compliance, winter safety practices, and vehicle safety standards would be preferable. Benefits & Support Bonus Package Health insurance contribution 2 weeks paid vacation plus 7 public holidays Employee referral bonus program Access to modern equipment, technology and software Ongoing training and certification support (OSHA, DOT, Safety Programs and certifications) Work Schedule Expectations Typical schedule: Monday-Friday, 40 hours Winter season (Nov 1 - April 30): On-call and weather-dependent schedule. Must be available for overnight, extended, holiday and weekend shifts during snow events
Job Type:
Full-time Benefits:
Salary $75,000 to $90,000 (Depending on experience) Paid time off Referral program Ability to
