Our client, a growing healthcare and life sciences organization, is seeking a highly organized Office Assistant to support daily business operations. This is an excellent opportunity for someone who enjoys variety in their day, takes initiative, and is eager to learn. The role will support multiple departments including Operations, HR, Finance, and Executive Leadership while helping keep a small, collaborative office running smoothly. Responsibilities Provide general administrative and office support
Answer phones, greet visitors, and receive packages
Manage outgoing mail, checks, bank deposits, and office shipments
Coordinate executive travel arrangements, client meetings, and reservations
Assist with expense reports and expense tracking
Support employee onboarding, benefits administration, and other HR-related tasks
Maintain files, records, and office documentation
Assist with contract renewals and various business reporting activities
Take detailed meeting notes and follow through on action items
Order office supplies and help maintain inventory
Partner with team members across multiple departments on special projects and administrative needs Qualifications 1+ years of administrative, office support, customer service, or related experience
Strong Microsoft Office skills, especially Outlook, Word, and Excel
Ability to learn new systems and technology quickly
Detail-oriented with strong organizational and multitasking skills
Comfortable working in a fast-paced environment with changing priorities
Professional communication skills, both written and verbal
Self-starter who can work independently while asking questions when needed
Experience with expense reporting, HR administration, Concur, SAP, or similar systems is a plus What We're Looking For Someone who is proactive and can anticipate needs
Comfortable wearing multiple hats in a small company environment
Motivated to learn and grow professionally
Able to "read the room" and adapt to different personalities and situations
Willing to jump in wherever help is needed
Thrives with hands-on training and an environment that offers autonomy rather than constant supervision TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use and Privacy Notice. Create a Job Alert
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