A Secretary performs office administrative work and provides administrative assistance to an office staff. Organizes files and assists with record keeping and data base management. Manages office calendars and helps to organize office workflow. Provides administrative support for reports and budgets. Documents office expenses. May handle phone inquiries. May help to arrange travel for office staff.
Secretarial Assistant Print Apply Secretarial Assistant Salary $40,000.00 Annually Location 3000 Kozloski Road, Freehold, NJ 07728 Job Type Full-Time Job Number 2026-42 Department Division of Social Services Opening Date 08/10/2026 Description Benefits Description Secretarial Assistant to Director of Social Services (DSS)
Job Duties:
Confidential Aide to the DSS Director Provide email and phone support for the DSS Director's office Collate the monthly reports from the DSS Admins and Assistant Admins Maintain confidential folders and personnel files for all DSS staff Collect the Director's incoming mail, review the case in Case Bank if needed, then route to the appropriate unit Coordinate with Admins, Assist Admins and Supervisors for items to be approved by the Director and matters to be escalated to the Director Create and edit forms and templates for the unit or DSS' use (Word, PDF, PDF Fillable forms) Schedule meetings for the Director and prepare meeting notes as required Issue memo to the Security Guards for any visitors meeting with the Director Distribute information, updates, celebrations, holiday observances, etc. to all DSS staff via email Track and file reports received Assist with DSS projects and overall logistics for events, conference and training Collect and issue DSS related materials to staff as needed Track and monitor all Monmouth County HR Trainings assigned to DSS Supervisors and staff Prepare Work Orders and collaborate with DSS purchasing rep. to order office items and supplies as needed Point of contact for client complaints via the DHHS Director's office, Offices of elected officials and/or County Administrators Maintain DSS inventory logs (labelled items, scanners, laptops, phones, office IT equipment, desks, space heaters, etc.) Liaise with other County departments on behalf of staff Maintain and distribute DSS Table of Organization and Directories Assist with issuing and collecting DSS survey data Create process guides for DSS staff (e.g. Email formats, creating Adobe signatures, cheat sheets) Provide support to staff in Unit 100, in their absence All other duties as assigned by the DSS Director. Please be advised, all Monmouth County positions are on site. There are no provisions to work remotely.
More information can be found:
https://info.csc.nj.gov/jobspec/03127.htm Monmouth County offers generous health and wellness benefits to full-time employees and their eligible dependents. Competitive plans include medical, prescription, dental, vision, flexible spending accounts, and an award-winning wellness program. Part-time employees who work an average of 30 or more hours per week over the course of a year may also elect these benefits. Eligible employees• are enrolled in the New Jersey State Pension and Group Life Insurance, and enjoy a bank of vacation, personal, and sick days as well as a substantial paid holiday package. Additional retirement/deferred compensation plans - 457 (b), short-term disabiity, whole life insurance, cancer, critical illness, and accident plans are also available as voluntary benefits. Monmouth County is a Public Service Loan Forgiveness eligible employer.
Go to:
https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service for more information. •Seasonal and temporary employees are not eligible. Employer County of Monmouth Address Human Resources Department, Hall of Records One East Main Street Freehold, New Jersey, 07728 Phone 732-431-7300 Website http://visitmonmouth.com Apply
