An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$48,000 - $50,000 annually Preferred Business Systems, Inc., a leading business technology solutions provider in New Jersey for over 25 years, has an exciting opportunity available for someone seeking a position in leasing administration. We are looking for someone with a positive attitude, strong organizational skills, and exceptional attention to detail to join our fast-paced office in Whippany, NJ. In this role, you will be a key contributor to our leasing operations by supporting the funding process, managing passthrough administration, and serving as a primary resource for routine leasing inquiries. Key Responsibilities Passthrough Administration Receive, review, and process lease payments from leasing companies. Verify the accuracy and completeness of lease payments. Research payment discrepancies and coordinate resolutions. Update contracts and records to accurately reflect leasing company payments. Reconcile passthrough transactions and maintain ongoing accuracy of the passthrough process. Leasing & Funding Support Submit and track credit applications with leasing companies. Monitor approval status and communicate updates to internal teams. Collect and verify required documentation prior to funding. Maintain funding trackers and leasing reports. Track deal progression and assist in moving transactions through the funding process. Maintain accurate lease records and customer files. Assist with administrative lease changes and contract maintenance. Customer Service & Administrative Support Respond to routine leasing questions from customers and sales representatives. Provide copies of leases, proposals, invoices, and other leasing documentation. Assist with trade-up and buyout quote requests. Answer incoming calls and provide administrative support as needed. Coordinate communication between customers, leasing companies, sales representatives, and internal departments. Escalate complex customer concerns to management when appropriate. Administrative & Operational Support Perform billing-related administrative functions accurately and efficiently. Assist management with departmental projects, process improvements, and administrative initiatives. Maintain organized electronic records and documentation. Identify opportunities to improve workflows and operational efficiency. Support the Administrative Services team with additional duties as assigned. Qualifications and Requirements High School Diploma or equivalent required. Minimum of 2 years of experience in administrative support, leasing administration, billing, customer service, or a related office environment. Experience with billing, invoicing, payment processing, or financial recordkeeping preferred. Experience answering multi-line phones and providing professional customer service. Experience assisting management with projects, reporting, and administrative tasks. Strong attention to detail and accuracy. Excellent organizational, time management, and problem-solving skills. Ability to manage multiple priorities in a fast-paced environment. Excellent written and verbal communication skills. Proficiency with Microsoft Office 365, particularly Excel and Outlook. Comfortable learning new software and technology. Experience using AI tools (such as ChatGPT, Microsoft Copilot, or similar productivity tools) to improve efficiency and support administrative tasks is preferred. Ability to work collaboratively with multiple departments while also working independently. Preferred Business Systems is an Equal Opportunity Employer.
Pay:
$48,000.00 - $50,000.00 per year
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance
