Workplace Experience Coordinator

Workplace Experience Coordinator at Green Key Resources Workplace Experience Coordinator at Green Key Resources in Hoboken, New Jersey Posted in 3 days ago.

Type:

full-time

Job Description:

A boutique finance firm is seeking a Workplace Experience Coordinator to handle a variety of front desk, operational, and administrative duties. Must be able to multitask efficiently and assist with office operations efficiently.

Base salary:

$100-120K base plus bonus Fully onsite

Hours:

8:30-5:30 Overview Manage day-to-day workplace operations and serve as the first point of contact for the office. Provide backup administrative support to senior executives, ensuring seamless operations during absences. Coordinate office services including cleaning, maintenance, repairs, supplies, and equipment. Act as a liaison with building management, facilities vendors, and the internal technology team. Support onboarding and offboarding logistics, including workspace setup and system access. Maintain office inventory and vendor relationships. Welcome guests, manage calls, and maintain a polished office environment. Handle incoming and outgoing mail, deliveries, and courier services. Maintain conference room schedules and ensure meeting spaces are prepared. Support onboarding and offboarding logistics and workspace setup. Assist with document preparation, correspondence, and confidential materials. Maintain office organization and assist with ad hoc projects and events. Requirements Bachelor of Arts (BA) degree required. Minimum of 5 years of experience in office coordination or administrative support. Strong interpersonal skills with a calm, polished, and service-oriented demeanor. Excellent organizational skills and ability to manage competing priorities. High level of discretion and comfort working with confidential information. Proficiency with Microsoft Office and office technology systems. Self-starter with a proactive mindset and attention to detail. Professional, poised, and dependable with a team-oriented attitude.