Administrative Assistant department/

Site:

Section 8 opening date: 09/25/2026

Salary Range:

$45,000.00 to $47,500.00 closing date: 10/02/2026 Hours of work: 8.30 am to 4.30 pm union affiliation:

HASU COMPENSATION

Public Sector benefits, including enrollment in the NJ State Health Benefits Program and Pension System; paid holidays, paid vacation/personal leave, and sick leave.

Summary :

Under the direction of the Director of Housing Choice Voucher Program, the Administrative Assistant provides confidential, program support and assistance in the performance of operational and supervisory duties related to the efficient operation of the Section 8/CVP Program. All activities must support the Jersey City Housing Authority (JCHA) mission, strategic goals and

ONE-JCHA

values.

Essential Duties and Responsibilities :

The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Other duties may be assigned. Process stop payments for landlords no longer participating in the Choice Voucher Program. Process mileage reimbursement requests for inspectors by calculating and reconciling mileage reimbursement forms against job assignments. Addresses office equipment and work facility maintenance/repair needs as they arise. Replenishes office supplies as needed by submitting a request through Elite. Collect, analyze and process inspections activity for services rendered to the United Way, Hoboken and Bayonne; Submit request for payment and process reimbursement into Elite's system. Process Repayment agreements as submitted by the Housing Assistance Technicians. Process receivables from employee assigned to the front receptionist area. Communicate rent increases. Coordinates Landlord, Resident Advisory, staff and in-house training seminars. Supervises clerical staff through the job assignment and employee evaluation process. Engages in effective records management to ensure easy document retrieval. Other duties as assigned

Desired Qualifications:

A Bachelor's degree from an accredited college or university in public Administration, social science or a related field supplemented with two years or progressively responsible experiences or a combination of training and experienced is required. Knowledge of section

Core Competencies:

o Ability to read, interprets, understand and apply federal, state and local regulations, laws and codes. o Effective relationship building skills o Effective written and oral communication skills o Effective analytical/critical thinking skills o Effective problem-solving skills o Ability to exercise good judgment in handling routine matters. o Advanced skill level in commercial software packages, such as Microsoft Products - Excel, Word, Outlook Behavioral Competencies To perform the job successfully, an individual should demonstrate the following behavioral competencies:

Commitment:

Sets high standards of performance; pursues aggressive goals and works hard/smart to achieve them; strives for results and success; conveys a sense of urgency and brings issues to closure; and persists despite obstacles and opposition.

Customer Service:

Embraces

ONE-JCHA

customer service philosophy in the performance of job responsibilities and outcomes; engages in best practices while developing/establishing and/or updating existing processes or systems, including procedures; brands JCHA in relationship building activities with educational and other organizations as part of the broader recruitment strategy; analyzes and instills a sense of urgency in the performance of HR assignments.

Effective Communication:

Creates an inclusionary work environment through effective dissemination of electronic, verbal, written and corporal communication; demonstrates attention to, and conveys understanding of, the comments and questions of others; and listens effectively.

Responsiveness and Accountability:

Works well independently; takes ownership of job assignments and seeks direction as needed. Technical Skills Advanced skill level in Microsoft Office Products. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting; standing; operating computers and other office equipment; moving about the office; and attending onsite and offsite meetings. The employee must be able to communicate via email and verbally via telephone. The employee must occasionally transport up to 25 pounds. Work Environment The work environment characteristics described here are representative of those encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Office environment the noise level in the work environment is usually moderate.

NEW JERSEY RESIDENCY MUST BE MET WITHIN ONE YEAR FROM EMPLOYMENT DATE EQUAL OPPORTUNITY EMPLOYER

Behavioral Competencies To perform the job successfully, an individual should demonstrate the following behavioral competencies:

Commitment:

Sets high standards of performance; pursues aggressive goals and works hard/smart to achieve them; strives for results and success; conveys a sense of urgency and brings issues to closure; and persists despite obstacles and opposition.

Customer Service:

Embraces

ONE-JCHA

customer service philosophy in the performance of job responsibilities and outcomes; engages in best practices while developing/establishing and/or updating existing processes or systems, including procedures; brands JCHA in relationship building activities with educational and other organizations as part of the broader recruitment strategy; analyzes and instills a sense of urgency in the performance of HR assignments.

Effective Communication:

Creates an inclusionary work environment through effective dissemination of electronic, verbal, written and corporal communication; demonstrates attention to, and conveys understanding of, the comments and questions of others; and listens effectively.

Responsiveness and Accountability:

Works well independently; takes ownership of job assignments and seeks direction as needed. Technical Skills Advanced skill level in Microsoft Office Products. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting; standing; operating computers and other office equipment; moving about the office; and attending onsite and offsite meetings. The employee must be able to communicate via email and verbally via telephone. The employee must occasionally transport up to 25 pounds. Work Environment The work environment characteristics described here are representative of those encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Office environment the noise level in the work environment is usually moderate.

NEW JERSEY RESIDENCY MUST BE MET WITHIN ONE YEAR FROM EMPLOYMENT DATE EQUAL OPPORTUNITY

EMPLOYER