Job Overview We are seeking a highly proactive and highly organized Administrative Assistant/ Content Creator to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where productivity thrives. You will work closely with our COO. Our ideal candidate takes initiative, asks questions when needed & and comes to work with a can-do attitude! Duties Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette. Operate multi-line phone systems efficiently, handling inquiries, scheduling appointments, and transferring calls seamlessly. Maintain accurate data entry records using computer skills, including Microsoft Office and Google Workspace applications. Organize and file documents systematically, ensuring easy retrieval and confidentiality of sensitive information. Assist with calendar management and scheduling for team members, coordinating meetings and appointments with precision. Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking. Provide exceptional customer service by supporting clients, vendors, and internal staff with prompt assistance and support. Experience with using Hi Rasmus, Aloha & Clickup systems are a plus

• Social Media experience is a plus
• Good Knowledge of computer skills is a plus
• Skills/Requirements

BILINGUAL

(SPANISH/PORTUGUESE)

HIGHLY PREFERRED

Proven experience in office management, clerical tasks, or administrative roles with a strong foundation in office procedures. Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry tools. Strong communication skills, including bilingual abilities that enhance customer support and team collaboration. Knowledge of phone etiquette, multi-line phone systems, filing systems, proofreading, and time management techniques. Experience working as a dental or medical receptionist is a plus; familiarity with personal assistant duties is highly desirable. Demonstrated ability to handle office tasks such as bookkeeping, calendar management, customer service, and general office support efficiently. Join us as an Administrative Assistant and become an essential part of a lively team committed to operational excellence! Your enthusiasm for organization combined with your technical skills will help us deliver outstanding service every day. This paid role offers growth opportunities for those eager to expand their office management expertise while making a meaningful impact in our organization.

Pay:

$17.00 - $25.00 per hour

Benefits:

401(k) Dental insurance

Work Location:

In person