Office Assistant Location:

Mahwah, NJ Position Type:

Temp-to-Hire Schedule:

Monday

•Friday, 9:00 AM

•5:00

PM Pay Rate:

$22.00

•$26.00 / hour (based on experience) About the Role We are seeking a reliable, detail-oriented Office Assistant to support daily administrative operations for our growing construction company in Mahwah, NJ. This is a full-time, temp-to-hire position ideal for someone organized, proactive, and comfortable handling a variety of office tasks in a fast-paced environment.

Key Responsibilities Administrative Support:

Answer incoming calls, direct inquiries, manage emails, and distribute mail.

Document Management:

Maintain physical and digital filing systems for project files, permits, contracts, and vendor records.

Data Entry & Invoicing:

Assist with processing accounts payable/receivable, data entry into company software, and invoice reconciliation.

Project Coordination:

Track submittals, assist with permit applications, and help coordinate communication between project managers, field staff, and subcontractors.

Office Maintenance:

Monitor office supplies, order inventory, and keep common areas tidy and organized.

Qualifications Experience:

1-3 years of administrative/office support experience (prior experience in construction, trades, or field services is a major plus).

Software Skills:

Proficiency in Microsoft Office (Word, Excel, Outlook); familiarity with QuickBooks or construction software (e.g., Procore, BuilderTrend) is helpful.

Skills:

Excellent communication, strong organizational abilities, and sharp attention to detail.

Reliability:

Punctual, dependable, and able to work independently as well as part of a team.

Compensation / Pay

Rate (Up to): $22.00

•$22.00 Per Hour