Job Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where productivity thrives. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant professional setting. Duties Manage multi-line phone systems, answer inquiries promptly, and direct calls with professionalism and courtesy Perform data entry tasks accurately using spreadsheets and productivity software, maintaining organized records Handle front desk responsibilities, greeting visitors, and providing excellent customer service with friendly phone etiquette Support office management by coordinating schedules, appointments, and meeting logistics Utilize Microsoft Office applications including Word and Excel for document preparation, reports, and correspondence Assist with bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices Maintain office supplies inventory, order necessary materials, and ensure the workspace remains tidy and efficient Skills Proven clerical experience with strong organizational skills and attention to detail Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software Excellent computer literacy including data entry, word processing, and technical proficiency in office tools Bilingual abilities are highly valued to support diverse client communication and team collaboration Strong phone communication skills with a focus on customer support and professional phone etiquette Experience with office management tasks such as scheduling, file organization, and client communication Demonstrated time management skills to prioritize tasks effectively in a fast-paced environment Personal assistant experience or previous front desk roles that showcase multitasking capabilities Join us in creating a positive impact through your organizational expertise! This role is perfect for motivated individuals eager to grow their administrative career while supporting a thriving office environment.

Pay:

$17.50 - $19.50 per hour Expected hours: No less than 20.0 per week

Benefits:

401(k) Employee discount

Work Location:

In person