Administrative Assistant

Administrative Assistant Rutgers University, United States about 5 hours ago

Location:

New Brunswick, NEW JERSEY

Deadline:

; Position Details Position Information Recruitment/Posting Title Administrative Assistant Job Category Staff & Executive - Healthcare Department NJMS - Anesthesiology Overview New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates. Posting Summary Rutgers, The State University of New Jersey is seeking an Administrative Assistant in the Department of Anesthesiology within the New Jersey Medical School (NJMS). The Administrative Assistant performs a wide variety of administrative and support services within the Department of Anesthesiology/Pain Management. Assist in the planning and support of program activities and coordination of office operations. Among the key duties of this position are the following: Responsible for providing administrative services for the department. Provides clerical support to the office of the Chair on a day-to-day basis including file maintenance, calendar maintenance, copying and phone coverage when necessary. Orders supplies and equipment. Receives and appropriately handles incoming correspondence, makes appointment, schedules meetings and responds to Inquiries. Develops and implements controls for work assignments under the direction of the Director. FLSA Nonexempt Grade 200 Salary Details Minimum Salary 29.910 Mid Range Salary 30.410 Maximum Salary 31.320 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs Position Status Full Time Working Hours Standard Standard Hours 35.00 Daily Work Shift Day Work Arrangement This position requires a fully on-site work arrangement. Union Description Teamsters 97 Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility PERS Qualifications Minimum Education and Experience Associates Degree plus two (2) years of administrative/ secretarial experience. Equivalent experience, education and/or training may be substituted for the education requirements. Certifications/Licenses Required Knowledge, Skills, and Abilities Must be proficient in Microsoft Suite computer applications as required by department. Preferred Qualifications Equipment Utilized Physical Demands and Work Environment

PHYSICAL DEMANDS

Standing, sitting, walking, talking and hearing and lifting equipment. No special vision requirements. Ability to exert or lift up to 25 lbs.

WORK ENVIRONMENT

Office/Clinical/Laboratory environment. Special Conditions Posting Details Posting Number 26ST0908 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Newark (RBHS) City Newark State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may . Prospective employees should speak with their hiring manager to determine which policies to the role or position for which they are ing. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to . For additional information please see the Non-Discrimination Statement at the following web address: uhr.rutgers/non-discrimination-statement