Find Jobs
Find Jobs Near You – Available Work in Your Location
Skip to job details
NT
NJ Transit
Senior Executive Secretary
Career Insights for Secretary
See where this job fits in the broader career landscape. Knowing your career path helps you see what's possible from here.
Scorecard
Based on New Jersey data
Review key factors to help you decide if this role fits your goals. How is this calculated?
What they do
A Secretary performs office administrative work and provides administrative assistance to an office staff. Organizes files and assists with record keeping and data base management. Manages office calendars and helps to organize office workflow. Provides administrative support for reports and budgets. Documents office expenses. May handle phone inquiries. May help to arrange travel for office staff.
$46,683 / year median in New Jersey
-1% projected decline
Job Description
Move forward with us! At NJ TRANSIT, you'll join us in transforming the third-largest transportation agency in North America. We are committed to delivering safe, reliable service that gets customers to their destinations on time-and we're looking to hire talented folks with a commitment to excellence to make it all possible. We are looking to hire a Sr. Executive Secretary!
Roles and Responsibilities:
Communicates and/or coordinates supervisor's instructions and desires with various individuals and/or departments. Furnishes and obtains information from other principals or outside representatives. Receives and screens telephone calls, letters, and/or visitors for the principal. Answers routine questions, obtains and furnishes information as necessary. Schedules appointments and arranges meetings, conferences and travel. Organizes and maintains supervisor's correspondence and records, following up on pending matters with limited direction. Transcribes dictation as appropriate, often of a highly technical and/or confidential nature. Routes or answers routine correspondence not requiring supervisor's attention. Drafts correspondence for supervisor's final approval. Prepares special reports, gathering, summarizing, and analyzing data. Organizes and prepares complex documents requiring the integration of multiple office technology and software applications. May act as the office resource for word processing and spreadsheet applications. Organizes and expedites flow of work through supervisor's office. Initiates follow-up action. May oversee the work of other administrative and junior staff. Perform other duties and miscellaneous projects as requested by managementEducation, Experience and Qualifications:
High school diploma or equivalent and six (6) years of applied experience Previous experience with time keeping software Previous experience with Procurement Card usage and policiesKnowledge and Skills:
Required:
Strong verbal and written communication skills Proficient knowledge of Microsoft Office Suite software Proven ability to support senior leadershipPreferred:
Knowledge of Kronos software Ability to handle confidential information Ability to gather and compile information from various sources Ability to take notes/dictation and create corresponce Ability to pay attention to details and quickly adapt to new processesPhysical Demands:
Must be able to lift 25 pounds At NJ Transit you will enjoy a competitive salary and excellent benefits package: Comprehensive Family Health InsuranceMedical, Prescription, Dental, Vision Flexible Spending Account Life Insurance Paid Leave Tuition Assistance Pre-Tax Commuter Benefits Plan Retirement Plans:
401(a)- Retirement plan with a 6% employer contribution 401(k)
- Retirement saving plan with up to an 3% company match 457(b)
- Deferred Savings Plan