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RH
Robert Half
Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on New Jersey data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$46,218 / year median in New Jersey
-7% projected decline
Job Description
We are looking for an Administrative Assistant to join a public accounting firm in Morris Plains, New Jersey on a Long-term Contract assignment. This fully onsite role supports partners and team members with a wide range of administrative, client-facing, and document-related tasks in a deadline-sensitive environment. The position is especially busy during tax season, making it ideal for someone who stays organized, takes initiative, and remains composed while balancing shifting priorities.
Responsibilities:
- Support partners and office staff with daily administrative activities to keep operations running smoothly.
- Coordinate tax return and extension paperwork, helping ensure materials are prepared and processed accurately and on time.
- Produce high-quality financial documents and firm correspondence, including engagement-related materials, in line with internal standards.
- Assist with responses to notices, conflict reviews, and independence-related administrative checks as needed.
- Manage client intake tasks, onboarding paperwork, and the organization of sensitive electronic records.
- Provide administrative support tied to billing and bookkeeping functions while working closely with internal team members.
- Welcome visitors, answer incoming inquiries, and help cover front-desk responsibilities in a courteous and organized manner.
- Offer backup assistance with mail handling and contribute to additional office projects during high-volume periods.
- At least 2 years of administrative experience in a detail-focused setting with firm deadlines and multiple priorities.
- Background in public accounting is preferred, though comparable experience in a similar environment will be considered.
- Ability to format financial statements and prepare business documents with a high level of accuracy.
- Prior exposure to tax processing or related administrative support is strongly valued.
- Strong communication skills with the confidence to interact effectively with clients and internal staff.
- Demonstrated attention to detail, sound judgment, and discretion when handling confidential financial information.
- Proficiency with Microsoft Word, Excel, Outlook, Teams, and Adobe Acrobat; experience with tax and workflow platforms such as ProSystem, CCH Axcess, SafeSend, or Knuula is a plus.
Benefits
- 401(k) Plans
- Health Insurance
- Dental Insurance
- Vision Insurance