An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
We are seeking an Administrative Assistant that will provide a wide variety of secretarial, clerical, and computer functions in support of the Beginner ESL Program's administrative and academic activities, and daily operations. This is an hourly, part-time position.
Example of Duties:
Assist in daily student intake and registration of students Communicate with students, staff, visitors, and members of the public via telephone, electronic media, and in person. Provide information regarding College programs, activities, and policies Coordinate student orientations Assist with BestPlus Testing Perform data entry and operate computer software programs in use at the college; produce correspondence, documents, and classroom materials. Assist with courses management, including rosters, attendance and record-keeping Use Microsoft Suite platforms to facilitate and monitor instructor/student interactions Manage classes including attendance and record-keeping Maintain file systems, logs, and records in electronic and hard copy formats Compile data and information for reports and analyses Perform other duties as assigned
Qualifications:
High school diploma, GED, or secretarial business school completion; Associate's degree preferred Experience in higher education administration preferred Demonstrate some experience in use of an integrated student information system (preferably Ellucian Colleague) Good computer and communication skills Proven ability to maintain strict confidentiality Best Plus certification preferred Fluency in Spanish and experience working with ESL students a plus Ability to work some evenings and weekends, as program requires The completion of a background check will be required for the selected candidate.
Compensation:
Compensation is determined by a variety of criteria, including but not limited to, previous relevant experience, education level, and certifications. The hourly pay range for this position is $15.92-$17.
Benefits:
New Jersey Sick Leave:
Earn 1 hour of sick leave for every 30 hours worked with a maximum of 40 hours of leave per benefit year. (Eligible to use after successful completion of probationary period.) Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance.
Commuter Benefits:
Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses. NJ Defined Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and long-term disability coverage. (Must meet eligibility requirements.)
