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Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
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Based on New Jersey data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$46,218 / year median in New Jersey
-7% projected decline
Job Description
A growing, family-owned company is seeking an organized and proactive Administrative Assistant to support daily office operations and company leadership. This is a highly visible role that offers a mix of office administration, executive support, vendor coordination, and project assistance. The ideal candidate is professional, detail-oriented, adaptable, and enjoys being the go-to person who helps keep an office running smoothly. Responsibilities Manage day-to-day office operations and administrative activities
Serve as the primary point of contact for vendors, service providers, and insurance brokers
Coordinate and assist with annual commercial insurance renewals and related documentation
Maintain Certificates of Insurance (COIs) and other business records
Order office supplies and oversee facility-related needs
Answer incoming calls, emails, and correspondence
Welcome visitors and provide professional front-office support
Coordinate calendars, meetings, appointments, and travel arrangements
Provide executive and personal assistant support to the Owner
Assist with company events, special projects, and operational initiatives
Maintain organized files, records, and administrative documentation
Prepare reports, track projects, and support leadership as needed
Handle confidential information with discretion and professionalism 3+ years of administrative, office management, executive assistant, or related experience Strong organizational and multitasking skills Excellent verbal and written communication abilities Proficiency with Microsoft Office Suite Experience coordinating with vendors and managing business documentation preferred Ability to work independently and prioritize multiple responsibilities Professional demeanor with a customer-service mindset TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use and Privacy Notice. Create a Job Alert
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