Job Summary We are seeking a dynamic and organized Office Assistant to join our team! In this vital role, you will be the friendly face of our office, ensuring smooth daily operations and providing exceptional support to staff and clients alike. Your energy, attention to detail, and technical proficiency will help create an efficient and welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace. Responsibilities Manage multi-line phone systems, answer inquiries promptly, and direct calls professionally using excellent phone etiquette Greet visitors at the front desk with warmth and professionalism, ensuring a positive first impression Perform data entry tasks accurately using productivity software such as Microsoft Office, spreadsheets, and word processing tools Maintain organized office records, files, and supplies to support daily operations and office management Assist with scheduling appointments, coordinating meetings, and managing calendars for staff members Support customer service efforts by responding to client inquiries via phone or email with clarity and courtesy Handle clerical duties including copying, scanning, mailing, and managing office correspondence efficiently Experience Prior office experience or administrative support roles demonstrating strong organizational skills and computer literacy Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets for data management Experience with QuickBooks or similar accounting software is a plus but not required Bilingual skills are highly desirable to assist a diverse client base and facilitate effective communication Demonstrated ability to manage multiple tasks simultaneously while maintaining attention to detail Excellent time management skills coupled with a friendly, professional demeanor in customer interactions Personal assistant or front desk experience that highlights strong organizational abilities and phone communication expertise Join us as an Office Assistant and become an integral part of a motivated team dedicated to excellence! Your proactive approach and technical skills will help us deliver outstanding service while fostering a productive work environment.

Pay:

$18.00 - $22.00 per hour Expected hours: No more than 40.0 per week

Benefits:

Health insurance Paid time off

Work Location:

In person