Find Jobs
Find Jobs Near You – Available Work in Your Location
Skip to job details
RD
Rotem Dental Care
Personal Assistant
Career Insights for Personal Assistant
See where this job fits in the broader career landscape. Knowing your career path helps you see what's possible from here.
Scorecard
Based on New Jersey data
Review key factors to help you decide if this role fits your goals. How is this calculated?
What they do
A Personal Assistant provides administrative and time management assistance to an office executive. Organizes files and assists with correspondence and record keeping. Manages an executive's calendar and helps to organize materials for meetings and events. May run business errands or help to arrange travel. May work for several executives in an office.
$50,308 / year median in New Jersey
+10% projected growth
Job Description
Overview We are seeking a dynamic and highly organized Personal Assistant to provide exceptional administrative support to busy executives and teams. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and handling confidential information with professionalism and discretion. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent communication skills, and possess a proactive attitude to keep everything running seamlessly. This paid position offers an exciting opportunity to contribute to organizational success while honing your administrative expertise. Duties Manage and coordinate complex calendars, scheduling meetings, appointments, and other arrangements for executives Handle correspondence via email, phone calls, and video conferencing software, maintaining professional etiquette at all times Prepare reports, presentations, and documents through proofreading, transcription, and data entry tasks using productivity software such as Microsoft Office and Google Workspace Assist with bookkeeping tasks using QuickBooks or similar accounting tools; track expenses and process invoices Facilitate internal communication across departments to ensure timely information flow and project coordination Support office management duties including filing, managing multi-line phone systems, maintaining office supplies, and handling confidential information securely Requirements Proven experience as a Personal Assistant or Executive Assistant with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Outlook Calendar management, and video conferencing tools such as Zoom or Teams Experience with bookkeeping software like QuickBooks and familiarity with business travel arrangements Excellent typing speed combined with strong writing skills for proofreading and transcription tasks Ability to manage multiple priorities efficiently while demonstrating exceptional attention to detail Strong interpersonal skills including phone etiquette and collaboration with C-suite executives or senior management Demonstrated ability to handle confidential information discreetly and professionally Office experience with data entry, filing systems, clerical tasks, and customer service excellence Join our team as a Personal Assistant where your organizational prowess will empower our leadership team to achieve their goals. Your proactive approach will ensure operational excellence across all administrative functions—making a real difference every day!