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RH
Robert Half
Mailroom Clerk
Career Insights for Administrative Clerk / Coordinator
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Scorecard
Based on New Jersey data
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What they do
An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
$47,157 / year median in New Jersey
-3% projected decline
Job Description
Overview The Machine Operator (MO) is responsible for running a digital press/copier, wide format printer and Colex flatbed cutter. The MO will also operate mail machines, pallet jacks, lift trucks, paper cutters and mail systems including UPS and USPS (domestic and international). Also provide reporting to internal teams on print jobs and coordinate machinery maintenance. Assist internal teams with on-site physical projects and responsibilites.
Responsibilities Mail/Printing:
- Complete in-house mail distribution, packaging of boxes and delivery of mail to local post office via company issued van
- Safely operate all equipment in both print/ship shops (imager, cutters, binders, postage machines, and folders)
- Ensure UPS address are accurate for shipping
- Check for EPS debits
- Handle creation of binders.
- Process and maintain accounting reports and update inventory spreadsheets. Maintain yearly book of all jobs completed in shipping and printing
- Process trade show large shipments
- Handle the paper delivery (lift up to 50 pounds) within the campus
- Keep inventory of all supplies, boxes, UPS label holders, ink, bubble wrap, tape, comb binders, paper, and blank envelopes. Order when quantities get low or additional items are needed for mailings/meetings
- Best's Review print magazine: Keep the spiral/magazine distribution lists updated/Update Best's Review Inventory, including
Respond Equipment:
- Keep track of equipment maintenance, including scheduling vendor maintenance. Produce a yearly maintenance tracking system for all equipment
- Perform maintenance on all equipment in both shops. Keep track of when maintenance agreements expire and work on obtaining replacement contracts when needed
- Update the equipment safety manual
Internal Support:
- Assist other teams with special projects and provide on-going support as needed, including
Production and Graphic Design, Marketing, Corporate Displays, Editorial, and Building Engineering Local Deliveries:
- Complete regular, local deliveries/pick-ups and company van appointments
Skills:
- Strong communication skills and have a service-oriented approach with all levels of the organization.
- Excellent customer-service skills with internal teams and external contacts.
- Mastery knowledge of Microsoft Office Suite (specifically Word and Excel).
Schedule/Hours:
8:30AM-4:30PM (100% in office)Benefits Summary:
Tuition Reimbursement after 1 year Paid time off/Paid company holidays - 3 weeks PTO plus 5 sick plus 10 holidays Medical plan options/prescription drug plan Dental plan/vision plan options Flexible spending and health savings accounts 401(k) retirement savings plan with a Roth savings option and company matching contributionsQualifications:
- High School Diploma required.
- 2+ years experience with at least 2 years of shipping and printing experience required.