Administrative Secretary II

ADMINISTRATIVE SECRETARY II DEPT

FACILITIES

MANAGEMENT

REG  TEMP 

FULL TIME



PART TIME



STARTING

RATE or

SALARY RANGE

$15.50 Employees being promoted to a higher classified position receive the minimum for the position or a pay rate adjustment of 8% whichever is greater. All regular positions also entitle the employee to several benefits including health, dental, vision, life insurance, and retirement which is largely paid by New Mexico Tech for the employee and dependents.

INTERNAL POSTING THROUGH

Concurrent•

CONSIDERATION WILL BE GIVEN FIRST TO TEMPORARY AND REGULAR TECH EMPLOYEES WHO APPLY WITHIN THE 7 DAY INTERNAL POSTING. APPLICATIONS RECEIVED AFTER THE 7 DAY POSTING MARGIN WILL BE CONSIDERED WITH OTHER OUTSIDE APPLICANTS.

JOB SUMMARY:

Maintain & Update the Work Order Request System. Communicate with the building faculty and staff about work orders. Maintain Training Manuals. Record Keeping for

OSHA & MSDS.

May process forms for Worker's Comp and medical services.

JOB FUNCTIONS

Greet Students, Faculty, Staff, and Visitors. Responds to emails and calendar coordination. comprehend letters, faxes, emails, etc. for accuracy; knowledge of individual work practices for assistance to co-workers; maintaining working relationships with all departments and assisting different departments when requested; excellent customer service and communication skills to keep the campus informed of issues as they arise; filing and maintaining FM records and logs history, hard copy and electronically - store and scan files as needed. Create PowerPoint presentations and Excel worksheets for management reporting. General correspondence, such as preparing letters, emails, cover memos, faxes, mailings, etc. Schedule conference room for meetings and order social amenities as needed, take notes at various meetings, and communicate information back to attendees. Maintains & Updates the work order request system. Process work requests, assign them to the appropriate crew, dispatch employees as necessary, verify budget/accounting accuracy, complete work requests in the system, and run work-in-progress reports to inform supervisors of the workload. Manage Auto Rental Fleet Calendar and Table and Chair Rentals. Responsible for scheduling, processing rental requests, and coordinating with FM Mechanics to prep vehicles. Set up a Safety Training system. Processes Workman's Comp with HR. FM Employee Badges - Maintains database for FM Employee current hires and creates badges. Coordinating Department orders of office supplies and specialty items (logo'd clothing items, calendars, etc.) Property forms - processing forms as equipment and furniture move within department offices or are disposed of.