Find & Apply For Office / Administrative Assistant Jobs in Socorro, New Mexico

COORDINATOR/BUSINESS OFFICE

DEPT:

BUREAU OF GEOLOGY

REG 

TEMP 

FULL TIME



PART TIME



STARTING

RATE or

SALARY RANGE

$48,672 - $55,973

Employees being promoted to a higher classified position receive the minimum for the position or a pay rate adjustment of 8% whichever is greater.

All regular positions also entitle the employee to several benefits including health, dental, vision, life insurance, and retirement which is largely paid by New Mexico Tech for the employee and dependents.

INTERNAL POSTING THROUGH

09/29/2026

•

CONSIDERATION WILL BE GIVEN FIRST TO TEMPORARY AND REGULAR TECH EMPLOYEES WHO APPLY WITHIN THE 7 DAY INTERNAL POSTING. APPLICATIONS RECEIVED AFTER THE 7 DAY POSTING MARGIN WILL BE CONSIDERED WITH OTHER OUTSIDE APPLICANTS.

JOB SUMMARY:

The Coordinator, Bureau Business Office provides financial and administrative support for the Bureau of Geology and Mineral Resources business office. This position processes Bureau payroll and travel requests and reimbursement requests, maintains the Bureau business office invoice system, processes journal vouchers (JVs) and payroll journal vouchers (PJVs), prepares payroll distribution forms, and supports processing of procurement documents in coordination with the Financial Analyst. The Coordinator, Bureau Business Office reviews departmental transactions for compliance with institutional policies and procedures, supports financial and administrative reporting functions, and works closely with internal staff, principal investigators, lab managers, and the Bureau Associate Director for Finance to ensure accurate financial records, proper documentation, and adherence to deadlines.

JOB FUNCTIONS

Process Bureau payroll and prepare payroll distribution forms

Process journal vouchers (JVs) and payroll journal vouchers (PJVs) to correct, transfer, or reclassify financial transactions

Maintain the Bureau business office invoice system, ensuring timely routing and payment

Review and process travel requests and reimbursement requests for compliance with travel policy

Review departmental transactions for compliance with institutional policies and sponsor requirements. Provide financial/administrative support for contract and operational activities. Support financial and administrative reporting functions

Support processing of procurement documents in coordination with the Bureau coordinator