Administrative Assistant

Administrative/Clerical

Administrative Assistant Albany, NY Posted:

5/13/2026 Job Description Job ID#: 26861

Job Category:

Administrative/Clerical

Position Type:

Contract/W-2

Duration:

2 years Administrative Assistant Our client is seeking an Administrative Assistant for a temporary position (W2 Only) in Albany, NY. This is an excellent opportunity for the right individual. If interested in exploring this great opportunity, please apply directly at: https://search10.smartsearchonline.com/datrose/jobs/ Veterans are encouraged to apply.

Position Details:

Duration:

2 years

Hours:

Monday-Friday 8/hr. shift

Pay Rate Range:

$18-$28 per hour What to

Expect:

This Administrative Assistant position will be required to perform daily administrative and clerical functions such as preparing letters, labels, and information folders for program activities and training. Data entry functions would include entering and updating information into program databases and assisting with review of operations materials. Other duties include answering bureau phones, arranging conference calls, processing mail, along with preparing large mailings and aiding program staff. Strong computer skills and experience with SharePoint and Microsoft Office Programs are necessary for monitoring the bureau mail log, scheduling meetings, maintaining calendars and managing faxes. This position requires work schedule consistency and reliability due to providing bureau phone coverage, good organizational and time management skills and a professional approach to working with program staff and the public. This position will not supervise; travel is not required.

Job Description and Required Services:

Administrative oversight of Division file management: developing and coordinating retention and archival schedule ensure compliance with retention policies digitizing files as needed maintain confidentiality with all sensitive and confidential materials; scheduling meetings with internal and external stakeholders; organizing and analyzing incoming communications and files; managing daily schedule for Division Leadership, ensuring no conflicts on calendars and prioritizing meetings as needed. managing communications deadlines and organizing materials for review; running reports in multiple different systems as needed; completing required state forms needed for submission of paperwork; Assist with multiple projects within the Division, including space management and consolidation. Successful candidates should be dependable, highly motivated, detail-oriented, and comfortable working autonomously in a fast-paced environment with senior leadership of the Division. Successful candidates should be able to multitask and be flexible in moving from assignment to assignment as deadlines and priorities change rapidly. Qualifications for

Success:

Minimum qualifications include: 3 years of experience working with SharePoint, networks, shared drivers, or servers; excellent working knowledge of Microsoft Office 365, including Outlook, Teams, SharePoint, Word, Excel, and PowerPoint in a professional setting; ability to work independently and also contribute to a team; ability to maintain confidentiality; strong organizational and time-management abilities; comfort with speaking on the phone; ability to reconcile projects, audit for consistency, completeness and accuracy; ability to develop tiered filing management (folders) to represent proper organization of documents; familiarity working in electronic databases. Preferred qualifications include: experience providing executive-level administrative support in a government or healthcare environment; experience coordinating meetings and travel logistics across multiple stakeholders or agencies experience preparing a variety of correspondence, reports and other written material; experience managing electronic communications; comfort with data entry and maintaining paper and electronic filing systems. #IND-1 Datrose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, pregnancy, status as a parent, age, protected veteran status, family medical history or genetic information, political affiliation, status as a qualified individual with disability, or other non-merit-based factors. Authorization to work in the U.S. is a precondition of employment. Datrose does not sponsor employment visas.