Office Assistant 2 Stores/Mail, SG-09

Location:

One Commerce Plaza, Albany Business Unit:

Office Services & Facilities Management Negotiating Unit:

Civil Service Employees Association (CSEA) Please note that a change in negotiating unit may affect your salary, insurance and other benefits.

Salary:

$44,560- $54,773

Appointment Status:

Permanent Travel:

5% The New York State Department of Financial Services seeks to build an equitable, transparent, and resilient financial system that benefits individuals and supports business. Through engagement, data-driven regulation and policy, and operational excellence, the Department and its employees are responsible for empowering consumers and protecting them from financial harm; ensuring the health of the entities we regulate; driving economic growth in New York through responsible innovation; and preserving the stability of the global financial system. The Department of Financial Services is seeking candidates for the position of Office Assistant 2 Stores/Mail in Office Services & Facilities Management. Duties include, but are not limited to, the following:

• Receives, processes, sorts, tracks, and distributes incoming and outgoing mail, including USPS, overnight deliveries, certified mail, and electronic package processing using departmental tracking systems;
• Prepares mailings and documents for distribution, including operating mailing and folder/inserter equipment, assisting staff with mailing needs, and determining appropriate mailing methods;
• Maintains inventory and distribute office supplies, process supply orders, and coordinate with vendors and delivery services to support daily operations;
• Generates reports, maintain records, and utilize departmental systems to track data, process requests, and submit maintenance work orders;
• Provides administrative and operational support to Office Services and Facilities Management, including vendor coordination, records retention activities, and other assigned projects;
• Assists with the maintenance and support of office equipment, including copiers and printers, and provide basic troubleshooting and toner replacement; and
• Supervises subordinate staff as assigned and complete required training and other duties in support of departmental operations.

Appointment Method:

List Appointment:

Candidates must be reachable on the Civil Service eligible list for 38-694010

Transfer:

Candidates must have one year of permanent competitive service in a title eligible for transfer via Section 70.1 of the Civil Service Law. Information regarding transfer eligibility may be available on the Civil Service Career Mobility Office website. Please note that under Civil Service Law, an employee cannot have two consecutive upward 70.1 or 52.6 transfers without an intervening eligible list appointment if such transfers would exceed two salary grades. 55 b/c

Appointment:

Candidates must meet the eligibility requirements of the Governor's Program to Hire Individuals and Veterans with Disabilities as described in Civil Service Law § 55b/c. Information about this program can be found here: https://www.cs.ny.gov/rp55/

Minimum Qualifications:

One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping.

NY HELPS

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the

NY HELPS

Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply (see minimum qualifications above). At this time, agencies may recruit and hire employees by making permanent non-competitive appointments. At a future date (within one year of appointment), it is expected employees hired under

NY HELPS

will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a

NY HELPS

title, employees may take part in any promotion examination for which they are qualified.

Promotional:

one year as an Office Assistant 1; or one year of permanent service in a clerical or keyboarding title allocated to Grade 6 or higher. Non-Competitive Promotion (NCP): In accordance with Section 52.7 of the Civil Service Law, if the number of qualified candidates who apply for the position is three or less, a permanent appointment can be made, at agency discretion, by non- competitive promotion of an applicant who meets the minimum qualifications.

To Apply:

Interested qualified candidates must submit a resume and letter the email address listed below. Please include the Box # (Box

OA2SM-OS

) of your application. Email submissions are preferred. of interest no later than November 13, 2026 to in the subject line of your email to ensure receipt Please be advised that the New York State Department of Financial Services does not offer sponsorship for employment visas. Tyler Lebel Box

OA2SM-OS

New York State Department of Financial Services Office of Human Resources Management One Commerce Plaza, Suite 301 Albany, NY 12257

Email:

recruitment@dfs.ny.gov

Fax:

(518) 402-5071 All candidates that apply may not be scheduled for an interview. Public Service Loan Forgiveness Employment with New York State qualifies an individual for Public Service Loan Forgiveness (PSLF). This program forgives the remaining balance on any Direct Student Loans after you have made 120 qualifying monthly payments while working full- time for a U.S. federal, state, local, or tribal government or not-for-profit organization. To learn more about the program and whether you would qualify, please visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

AMERICANS WITH DISABILITIES ACT

REASONABLE

ACCOMMODATIONS

Under the Americans with Disabilities Act (ADA), the Department of Financial Services is required to provide reasonable accommodation for known physical or mental limitations of an otherwise qualified applicant with a disability if an accommodation would enable the applicant to perform the essential functions of the job. If the accommodation would constitute an undue hardship on the operations of the agency, the agency is not required to provide it. All people with disabilities are encouraged to apply to all jobs for which they meet the minimum qualifications.